Department: Operations
Work Arrangement: Remote
Job Type: Independent Contractor, Full Time
Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference)
Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we're building for: WATCH HERE
Why Work with Us?
At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
Role Overview
The Project Manager is responsible for driving end-to-end project execution, ensuring timelines, deliverables, data, and stakeholder coordination stay tightly aligned across multiple concurrent initiatives. This role blends hands-on project coordination with operational rigor—owning workflows, trackers, documentation, and communication so that projects move forward smoothly without dropped details.
You will act as the central execution hub, coordinating across teams, maintaining system hygiene, and proactively resolving blockers. This role is ideal for highly organized operators who thrive in fast-paced environments, enjoy managing complexity, and take pride in flawless execution and follow-through.
Your Impact
Your work will ensure projects are delivered on time, on scope, and with clarity. By maintaining clean systems, structured workflows, and proactive communication, you’ll prevent delays, reduce friction, and provide leadership with accurate visibility into progress. Your templates, documentation, and execution discipline will create scalable processes that enable teams to operate more efficiently and consistently.
Core Responsibilities
Project Coordination & Execution — 35%
- Manage projects from initiation through completion across multiple workstreams
- Track milestones, timelines, dependencies, and deliverables
- Follow up on action items and ensure closure
- Execute pre-project and launch checklists to ensure readiness
- Monitor project status daily and flag risks or blockers early
- Ensure smooth handoffs between phases and stakeholders
- Maintain clear ownership and accountability for tasks
- Drive projects to completion with minimal supervision
CRM & Data Management — 20%
- Maintain high-quality CRM hygiene in HubSpot or similar platforms
- Update records, pipelines, trackers, and project statuses accurately
- Manage reporting documents, trackers, and dashboards
- Ensure data accuracy across spreadsheets and systems
- Clean, deduplicate, and organize records consistently
- Support leadership with reliable data and reporting
Stakeholder Coordination & Communication — 20%
- Serve as point of contact for project-related coordination
- Schedule meetings, manage logistics, and handle follow-ups
- Maintain professional communication with internal and external stakeholders
- Prepare agendas, summaries, and project documentation
- Coordinate vendors and external partners as needed
- Ensure stakeholders are aligned and informed throughout the project lifecycle
Process Documentation & Template Management — 15%
- Create and maintain SOPs, checklists, and project templates
- Build reusable decks, trackers, and documentation
- QA deliverables before submission or stakeholder review
- Identify recurring bottlenecks and standardize solutions
- Maintain organized template libraries and version control
- Document best practices and lessons learned
Research & Administrative Support — 10%
- Conduct market, client, or competitive research as needed
- Prepare reports, briefs, and presentations
- Support light financial or expense tracking related to projects
- Assist with proposal development and background research
- Provide administrative support that ensures project success
Requirements
Must-Haves (Required)
Experience & Execution
- 3+ years in project management, operations, or coordination roles
- Proven experience managing multiple projects simultaneously
- Strong end-to-end execution and follow-through
Organization & Systems
- Exceptional attention to detail and organizational discipline
- Strong process-oriented mindset
- Ability to prevent tasks and details from slipping
Communication
- Excellent written and verbal English communication
- Professional presence for client-facing interactions
- Strong coordination and follow-up skills
Technical Skills
- CRM experience (HubSpot strongly preferred)
- Advanced Google Sheets or Excel proficiency
- Familiarity with project management tools (Asana, Notion, ClickUp, etc.)
Work Style
- Proactive, independent operator
- Comfortable in remote, fast-moving environments
- Reliable EST/PST working-hour overlap
Nice-to-Haves (Preferred)
- 5+ years in project or operations management
- Experience in agencies, financial services, events, or consulting
- PMP or similar certification
- Event operations or multi-stakeholder coordination experience
- Advanced HubSpot automation or reporting
- Airtable, Notion database, or workflow design experience
Tools Proficiency
Must-Haves (Required)
- CRM: HubSpot or similar
- Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
- Spreadsheets (advanced Google Sheets or Excel)
- Project tracking tools (Asana, Trello, Monday, Notion, or similar)
- Communication tools (Slack, Zoom, professional email)
Nice-to-Haves (Preferred)
- HubSpot advanced features and automation
- Microsoft Office Suite
- Airtable, Notion databases
- Figma or Canva (basic deck/design work)
- Financial tools (QuickBooks, Expensify, Bill.com)
- Scheduling tools (Calendly, Chili Piper)
- Loom for SOPs and documentation
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote — work from anywhere
- Generous PTO: In accordance with company policy
- Direct Mentorship: Access to global industry leaders
- Learning & Development: Continuous growth resources
- Global Networking: Work with international teams
- Health Coverage (Philippines only): HMO after 3 months (full-time)
Our Recruitment Process
- Application
- Skills Assessment
- Initial Screening
- Top-grading Interview
- Client Matching
- Job Offer
- Onboarding
Ready to Join Pearl Talent?
Build a long-term remote career managing high-impact projects for growing global teams. Join Pearl Talent and bring structure, clarity, and execution excellence to meaningful work.
