About the Role
We are seeking a highly organized and polished Sales Executive Assistant to provide direct support to a Sales Executive. This role is ideal for someone who thrives in a fast-paced sales environment, has exceptional communication skills, and is highly detail-oriented when it comes to contracts, CRM management, and client communications.
The ideal candidate has hands-on experience supporting senior sales leaders and is confident working with HubSpot, managing contracts, and producing professional, error-free written communications.
Key Responsibilities
Sales & Executive Support
- Provide administrative and operational support to the Sales Executive
- Manage calendars, meetings, and follow-ups related to sales activities
- Draft, proofread, and format professional emails and sales correspondence
CRM & Pipeline Management
- Maintain and update HubSpot CRM, ensuring accurate deal stages, notes, and contact information
- Track sales activity, follow-ups, and pipeline updates
- Generate reports and summaries for the Sales Executive
Contract & Document Management
- Prepare, review, and manage sales contracts, agreements, and related documentation
- Ensure accuracy in grammar, formatting, and legal language (as directed)
- Coordinate contract execution, tracking, and filing
Communication & Coordination
- Act as a liaison between the Sales Executive, internal teams, and clients
- Ensure timely follow-ups and clear communication throughout the sales process
- Maintain confidentiality and professionalism at all times
Qualifications
- Proven experience as a Sales Executive Assistant or Executive Assistant supporting sales leadership
- Strong working knowledge of HubSpot CRM (required)
- Excellent written and verbal English communication skills
- Exceptional grammar and attention to detail in emails and contracts
- Experience managing contracts or sales documentation
- Strong organizational and time-management skills
- Ability to work independently and prioritize competing deadlines
Requirements
This is a full time role
Up to $6/hr
100% Remote Work
