Job Description: Administrative Assistant & Bookkeeping
Location: Remote (Work from Home)
Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)
Compensation: $1,200 USD per month
ROLE DEFINITION
We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.
RESPONSIBILITIES
- Provide daily administrative support to sales and management teams.
- Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
- Manage invoices, billing, and sales tax processes, including filing and payment.
- Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system).
- Track and follow up on outstanding tasks for sales staff.
- Assist with preparation of documents, contracts, and internal reports.
- Monitor shared email inboxes and ensure timely responses or task delegation.
- Coordinate with vendors, internal stakeholders, and accounting teams as needed.
- Support in managing schedules, appointments, and task priorities.
QUALIFICATIONS
- High school diploma or equivalent; additional administrative or accounting coursework is a plus.
- Proven experience in administrative support, billing, or accounting assistant roles.
- Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar).
- Proficiency in QuickBooks (Desirable)
- Strong understanding of invoices, billing, sales tax filing, and reconciliations.
- Excellent organizational and multitasking skills.
- Strong written English skills; verbal fluency preferred.
- Ability to work independently, maintain accuracy, and meet deadlines.
REQUIREMENTS
- Professional remote work environment and reliable internet.
- Availability to work full-time within U.S. time zones (PST, CST, or EST).
- Attention to detail and a proactive mindset.
- Comfortable using task management and communication tools.
- Introductory video submission required as part of the hiring process.
