Chief of Staff (m/f/d)

Location: Full Onsite. Berlin Mitte, Germany.

About the Company

The company is the AI-driven trade platform transforming industrial supply in infrastructure, energy, and construction materials. It connects vetted suppliers across Asia, Europe, and the GCC region with local demand through a single integrated platform.

Its proprietary AI stack digitizes and automates the full lifecycle of materials trade — from procurement and pricing to inventory, logistics, and embedded financing — replacing thousands of manual, relationship-driven processes with real-time orchestration.

Buyers gain instant quotes, reliable availability, and predictable delivery through a unified operating system. Suppliers benefit from accurate forecasting, disciplined demand management, and seamless integration into cross-border fulfillment networks. The company partners with leading brands to run both dropship and cross-dock fulfillment motions for large-scale transactions, turning global supply chains into predictable, repeatable, software-like workflows.

Backed by top-tier investors and institutional financing partners, the company has scaled to triple-digit-million GMV, operates across six international markets, and is rapidly expanding toward profitability. With a team of 80+ people across Berlin (HQ) and Asia, it is building the world’s first industrial-grade AI operating system for materials — redefining how global trade works in one of the world’s largest and most essential industries.

About the Job

The company is looking for a results-driven Chief of Staff (m/f/d) to join our Team in Berlin. This person will be "the Ops behind the Founders" and drive operational success at the company. The key aim of this role is to enable and support the Founders in elevating their business to the next level. This role will give you a key position within the world of digital and AI-driven businesses.

In your day-to-day work, you'll help alleviate the workload of the Founders by prioritizing and taking ownership of key strategic and operational tasks while shaping new workflows and initiatives. The Founders are managing the company as CEO (People, Commercial, and Finance) and as CPTO (Tech, Product, Data, and AI).

Motivation, creativity, and openness encapsulate the values and culture of the company. That's why you are encouraged to bring yourself to work. Join a multinational team of bright individuals and be inspired to grow, innovate, and take responsibility from the get-go.

Focus Areas

• Take responsibility for designing and optimizing internal processes, projects, structures, formats, and meetings in close collaboration with designated Working Students

• Maintain daily operational success by managing internal tools and administrative activities (e.g. project billing, time tracking, budget sheets, and invoicing)

• Prepare and build presentations for workshops, pitches, meetings, and company-wide communication

• Monitor and track the progress of different initiatives - providing key insights to our Founders, leadership team, and external stakeholders

• Organise and manage internal and external events (e.g. Strategy Days and Offsites)

Typical tasks:

• Proactively contribute and own project management to professionalize our platform, org, and services

• Play an active role in strategizing and prioritizing execution of the founders’ agenda

• Play an active role in capacity planning/staffing for internal and external projects

• Provide "on the ground" support to our Founders whether in our Berlin office or on occasional business trips (within Europe, the UK, US, and China)

• And anything that allows our Founders to focus on their core tasks and alleviates their workload and busy schedules

What you will not be doing:

• Being the personal assistant of the Founders

• Coordinating calendars or travel plans

• Managing a large team

• Being "the dump" for unpopular tasks of other people in the organization

• Conducting operational projects with our user base

Who you are

• 3-5 years of experience ideally in consultancies, scale-ups, VCs or PEs

• Excellent project management skills, building slides (Google Slides) and spreadsheets for daily business use cases with an analytical, structured, and process-oriented approach

• Professional and clear communication in both written and verbal form

• Ability to thrive in ambiguous situations and be able to lead something with little input/context

• A natural ability to build and maintain relationships and anticipate needs and challenges as well as think ahead

• Resilient, persistent, and proactive attitude as well as trustworthy with confidential information

• Business-level proficiency in both German and English is a must

• Excited by in-person collaboration. Office only setup.

• Willingness to travel at least once a month within Europe (mostly Germany)

Please note that the company is looking for support in their Berlin office (HQ). Eligibility to work within the EU is required as well.

We are an equal-opportunity employer and welcome applicants from all backgrounds, regardless of race, ethnicity, gender identity or expression, sexual orientation, religion, age, disability, or any other characteristic. We believe that diversity drives innovation, creativity, and collective strength.