Administrative Assistant

D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA.

We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer’s IT productivity and contribute to the organization’s success and value.

We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us!

Our ambition is to catalyse innovation capability by supporting priority teams to develop truly customer-centred products and services. We are developing an end-to-end approach that provides design, design thinking, agile and lean approaches to product development. We are looking for an Innovation Specialist to support our key projects designing innovation tools, training and experiences.

! This role lasts initially until the end of September 2026 with expected extension, where only a full-time employment is available as form of cooperation.

Tasks and Responsibilities

• Manage calendars, meeting scheduling, and room bookings to ensure smooth day-to-day operations.
• Provide on-boarding and off-boarding support for employees and contractors.
• Support the planning and execution of leadership events, townhalls, and team meetings.
• Coordinate travel arrangements, including ticket bookings, expense reimbursements, and related logistics.
• Handle general office logistics, including stationery and administrative supplies.
• Raise invoices and Goods Receipt Notes (GRNs) in line with internal processes
• Coordinate and schedule interviews, liaising with candidates and stakeholders.
• Act as a key point of contact for vendor coordination and communication

Requirements

• Strong organizational and time-management skills with the ability to handle multiple priorities
• Experience in administrative, coordination, or office support roles
• Excellent communication skills and a proactive, service-oriented mindset
• Attention to detail and ability to follow structured processes
• Confidence in coordinating with internal teams, external vendors, and senior stakeholders
• Comfortable managing logistics, scheduling, and administrative systems
• Fluency in English (written and spoken).
• Candidates must declare criminal record extract not older than three months

Benefits

• Broad range of activities, tasks, and projects
• Flexible working conditions
• Minimum 5 weeks of vacation
• Paid sick days
• Meal vouchers
• Vouchers (B-day voucher, wedding, and new born surprise)
• Contributions to wellness programs (multisport card)
• Fishing for Friends program – our referral program
• Refreshments in the D-ploy office
• Further development and professional advancement
• Friendly and international working environment
• Company-sponsored events
• Competitive salary and various benefits

Is IT in your DNA?

If you believe you are a good match for this role, or any other opportunities for which D-ploy is currently staffing, then we are very keen to speak with you. You can apply though a variety of channels, including our website www.d-ploy.ch or by reaching our directly to our recruitment team [email protected].