Senior Conflicts and Intake Specialist

This person will be responsible for helping the firm avoid inadvertent conflicts of interest in taking on new clients, new work, or new people.

Responsibilities:

• Successfully operating various Firm databases/software (i.e., conflicts software, client/matter database software, corporate affiliations software and other search engines including third-party government databases and the internet).
• Processing client/matter intake requests in accordance with established procedures, including closely reviewing and editing requests and interacting with staff and attorneys to obtain missing information.
• Conducting conflicts searches in accordance with departmental policy, including running effective searches, analyzing and filtering results as instructed and providing useful information to the Conflicts & Intake Analysts and the requesting attorney to allow him/her to resolve any potential conflicts.
• Communicating with Accounting, Records Management and other departments as necessary.
• Ensuring the accuracy of data produced on daily reports of potential new client/matters and weekly reports of finalized new client/matters. Taking responsibility for publishing accurate, timely and useful reports.
• Organizing workloads and managing a multitude of tasks effectively, including maintaining a strong focus; appropriately prioritizing tasks; keeping electronic files as required; and communicating the status of tasks in a timely manner.
• Providing thorough results quickly. Conflicts requests and new client-matter intake are almost always time-sensitive or even urgent; the specialist must be able to maintain accuracy and creative thinking even under significant time constraints, including those imposed by the many time zones in which our attorneys operate.

Requirements

• Four-year college degree and/or equivalent, significant, meaningful experience in the conflicts department of a law firm.
• A minimum of 40 wpm typing.
• Strong organizational and planning skills.
• Self-motivated and able to work independently.
• Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
• Proficiency in MS Word and Excel; ability to efficiently search the Internet and experience working in databases.
• Reliability, dependability, and strong motivation to respond to requests quickly.
• Flexibility to work additional hours and/or shifts, as necessary.