As our Project Manager working with our Global Health Exhibition delivery teams, you will be responsible for developing detailed project plans and timelines.
You will be involved in breaking down the event into key phases (e.g., pre-event, event execution, and post-event), identifying major deliverables, and creating a project schedule. You will coordinate with all stakeholders, define the scope, set expectations, and establish deadlines for each milestone.
What You Will Do
Stakeholder Management
- Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams (marketing, operations, technical teams, etc.).
- Ensure all stakeholders understand their roles, requirements, and timelines, fostering clear communication and alignment.
- Manage expectations and address concerns to maintain strong relationships and ensure smooth collaboration.
Feature Management
- Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed-door roundtable conferences.
- Manage these features from concept to delivery, ensuring they align with the event’s goals and enhance the attendee experience.
- Collaborate with operations and suppliers to bring innovative ideas to elevate the look, feel, and flow of the event.
Risk Management
- Identify potential risks (e.g., venue issues, technical failures, supplier delays) and develop contingency plans to mitigate them.
- Maintain risk logs, assess impact, and implement mitigation strategies to ensure smooth event delivery.
- Continuously monitor risks throughout the project lifecycle and adapt plans as needed.
Coordination of Multi-Functional Teams
- Act as the central hub for coordinating efforts across various functional teams (marketing, logistics, technical, legal, etc.).
- Align tasks and timelines to avoid bottlenecks and ensure all teams are working toward the same goals.
- Maintain a broader view of the event flow to ensure seamless execution and integration of all components.
Venue and Vendor Management
- Secure and manage venues, suppliers, and vendors, including negotiating contracts and ensuring timely delivery of goods and services.
- Build and maintain strong relationships with third-party providers such as audio-visual companies, caterers, and transportation services.
- Ensure all deliverables meet quality standards and align with the event’s vision.
Communication and Reporting
- Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes.
- Act as the primary point of contact for resolving issues during the project lifecycle.
- Provide clear and concise updates to stakeholders, ensuring transparency and accountability.
Post-Event Evaluation and Reporting
- Conduct post-event reviews to assess success metrics and gather feedback from stakeholders.
- Prepare a final report summarizing achievements, lessons learned, and recommendations for future events.
- Track post-event milestones and support the rollout of new event launches.
What you will bring
You will have:
- Experience or exposure in managing mid – large scale trade exhibitions, conferences, sports events or FMCG launches and events
- Ability to manage multiple projects and deliverables at different stages of the project life cycle
- Exposure to evaluating and managing Inter-departmental processes and milestones
- Stakeholder interaction and management, both internal teams and external partners across all levels
- Risk management and mitigation planning
- Exposure to MS Office/Office 365 suite of software, Smart Sheets and Airtable
Demonstrated skills:
- Ability to perform critical work involving judgement, accuracy and speed with minimal supervision
- Computer literate and proficient in the use of Microsoft Word, Excel, Airtable and Smart Sheets.
- Able to prioritise work tasks, and deadlines, proficient in using scheduling tools
- Proactive and self-motivated
- Interpersonal and customer-facing skills
- Cultural awareness and sensitivity
What you will get
- Medical Insurance for individual and family
- Annual leave – 25 days
- Remote working on Sundays
- Working anywhere – 1 month every year
- School fees contribution, 40,000 SAR per child per year (up to a max of three children)
- Wellbeing Benefits
- Family visa costs (up to a max of three children)
- Individual annual flight allowance for expats
International Relocation Package*:
- Paid flight to Riyadh – individual and family (up to a max of three children)
- 60 days accommodation or suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
- Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
- Individual annual flight allowance
- Paid flight home for individual and end of service gratuity payment when leaving the company (if applicable)
Local Relocation Package*:
- Paid flight to Riyadh – individual and family (up to a max of three children)
- 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
- Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
*If eligible
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.
