Office Specialist

We are looking for a proactive and experienced Office Specialist to join our Berlin team. In this part-time, permanent role, you will help keep the Berlin office welcoming, functional, and well-organized.

Curious about our crafts and how we collaborate together to create world-class entertainment? Find out more here https://metacoregames.com/our-crafts

Responsibilities

• Overseeing daily office operations, including facility maintenance, inventory management, and restocking
• Managing office access for employees and maintaining up-to-date records of office access rights
• Handling incoming packages and mail, including receiving, sorting, scanning, and distributing documents or deliveries as needed
• Assisting employees with office-related requests and contributing to the overall office setup and improvement strategy
• Setting up and supporting onboarding and first-day welcome of Metacoreans
• Coordinating with vendors to order lunches, beverages, and office supplies
• Organizing internal and occasional external events, team lunches or dinners, farewell cakes, seasonal celebrations, decorations, and snacks
• Shaping and implementing office ways of working in Berlin, in collaboration with the Helsinki office team and local company operations function (IT and People & Culture), to ensure alignment, consistency and a great employee experience across locations
• Coordinating with external vendors on facility-related matters and ensuring the office complies with all relevant health and safety requirements

Requirements

• Previous experience in a similar role involving office administration
• Proactive, hands-on approach and willingness to take initiative
• “Can-do” attitude – able to find solutions independently when possible
• Fluent communication skills in both German and English
• Friendly, approachable personality and good collaboration skills
• Ability to adapt to changing situations and balance multiple small tasks
• Reliability and efficiency, including motivation to handle repetitive tasks

In addition to these, it would be nice but not mandatory for you to have some of these as well:

• Studies in hospitality, service, or a related field
• Interest in improving ways of working and suggesting new ideas

What We Offer

• Workplace where we aim high, without taking ourselves too seriously
• Autonomy and accountability with support to foster professional development
• Great opportunities to grow with the company
• Work-life balance and strong emphasis on wellbeing
• Approachable leaders with low ego
• A diverse and inclusive environment where you can be yourself
• Flexible hybrid workplace where people enjoy working at the office

Basics

• Location: Berlin, Germany
• Relocation: You must be eligible to work in Germany, as this role does not include relocation support
• Job type: Part-time, permanent employment
• Working hours: You will work 40–60% of a full-time schedule (approximately 16–24 hours per week), with the exact hours to be agreed upon together
• Work model: Onsite from Metacore’s Berlin office
• Working language: English (company language) & German