Executive Assistant

About Us

Universal Pictures Home Entertainment (UPHE) markets and distributes NBC Universal’s film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company’s expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, DreamWorks Animation, Illumination, Universal Media Studios and Peacock, as well as from select third-party partners.

UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company is leading the way in exploring innovative technologies and in developing and adapting dynamic new windowing strategies and other initiatives for the evolving global home entertainment market.

Its vast 4,000-plus title catalog is among the largest and most celebrated in the industry, comprising a wide variety of titles and genres. Among its most-prized properties are such franchise as The Fast and the Furious, Jurassic, Despicable Me, Minions, Mama Mia!, Downton Abbey, Shrek,  Back To The Future, Jaws, E.T. the Extra-Terrestrial and the legendary classic monster movies; recent films including Wicked, Oppenheimer and The Super Mario Bros. Movie; as well as such acclaimed television series as the Chicago and Law & Order franchises and The Office.

Job Description

The Executive Assistant to the President of Universal Pictures Home Entertainment (UPHE) is a resourceful, proactive, and highly organized professional who thrives in a fast-paced environment. Acting as a trusted partner, this individual will leverage strong critical thinking and interpersonal skills to seamlessly connect with staff, senior leaders, and external partners, driving efficiency and productivity for the executive.

In this role, you’ll bring exceptional organizational and communication abilities, along with a collaborative mindset, to manage a wide range of responsibilities including complex calendaring, meeting planning and coordination, travel arrangements, and spearheading employee engagement initiatives. A forward-thinking approach is essential, as you’ll anticipate needs and assist with overseeing day-to-day business activities as they arise.

Responsibilities:

Scheduling & Calendar Management

• Coordinate meetings and conference calls with internal stakeholders and external partners across different time zones, adjusting plans quickly based on shifting priorities.
• Help keep the President on schedule for meetings.
• Coordinate pertinent documents for all business meetings.

Travel & Expense Management

• Coordinate and handle all business travel arrangements.
• Prepare and process business expense reports, including P-Card transactions, in compliance with divisional travel policy guidelines, ensuring accuracy and timely submission.

Administrative & Office Management

• Handle general office and administrative tasks.
• Maintain a high degree of confidentiality and discretion regarding all matters and documents.
• Manage all IT requests for the President.

Event & Engagement Support

• Coordinate catering for UPHE events and larger team meeting
• Support employee engagement initiatives by helping coordinate annual Town Halls, offsites, holiday celebrations, and social programming that foster connection and collaboration.
• Additional duties as assigned.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company.

Basic Requirements:

• 3+ years of administrative experience supporting senior executives, preferably with a production company, agency, entertainment law firm or studio
• Intermediate proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and calendars effectively.

Desired Characteristics:

• Entertainment or film industry experience
• Willingness to work evenings, weekends, and travel internationally as needed
• Expertise in complex international travel bookings and managing detailed itineraries
• Exceptional organizational skills, capable of managing multiple priorities simultaneously
• Proven interpersonal skills, attention to detail, and composure under tight deadlines
• High level of discretion and confidentiality
• Confident, proactive, and professional presence
• Solid initiative and intuition, with the ability to work independently
• Adaptable problem-solver who thrives in a fast-paced environment
• Resilient work ethic and ability to remain calm under pressure
• Positive, “can-do” attitude and willingness to take on tasks of any size

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].