About the Company
Our client is Sydney’s leading fitout specialist, with a unique in-house joinery facility, delivering projects across Sydney, Brisbane, and Melbourne. With over 20 years of experience, they have grown from a family-owned shopfitting and joinery business into a thriving organisation supported by a dedicated team of specialised tradespeople and professionals.
Job Overview
The Bookkeeper will play a key role in ensuring the accuracy and integrity of the company’s financial records while supporting administrative and payroll functions. This role is suited for an experienced bookkeeper with at least 5 years of experience in Australian tax and accounting practices. The ideal candidate will be proficient in Xero (experience with Nexvia is advantageous but training will be provided), detail-oriented, and comfortable supporting both finance and operational teams.
Key Responsibilities
Accounting & Bookkeeping
- Maintain accurate financial records, including accounts payable and receivable.
- Process invoices, purchase orders, and staff reimbursements.
- Reconcile bank statements, credit card accounts, and supplier statements.
- Manage payroll processing, superannuation, and employee entitlements.
- Assist with month-end and year-end financial reporting.
- Liaise with accountants and auditors when required.
Financial Management
- Monitor cash flow and provide regular financial reports to management.
- Track project costs, budgets, and variations to ensure profitability.
- Assist with forecasting and financial planning.
- Ensure compliance with ATO and other regulatory obligations.
Administration
- Maintain digital filing systems for financial and project records.
- Draft and manage contracts, purchase orders, and other business documents.
- Coordinate insurance, licensing, and company registrations.
- Support project managers with administrative tasks related to job costing and supplier management.
Systems & Process Improvement
- Use accounting software (e.g., Xero) efficiently.
- Learn and adapt quickly to in-house systems such as Nexvia.
- Improve and streamline financial processes for accuracy and efficiency.
- Ensure data integrity and confidentiality across all financial and company records.
Team Support
- Collaborate with directors, project managers, and site teams to provide timely financial updates.
- Support the wider team with financial and administrative queries.
Key Requirements
- Minimum 5 years’ bookkeeping experience in Australia, including tax and payroll compliance.
- Strong knowledge of Australian accounting standards and ATO obligations.
- Proficiency in Xero (experience with Nexvia is advantageous but not required).
- Experience in bookkeeping within a fitout, manufacturing, or construction firm (highly desirable).
- Ability to learn new software systems quickly.
- High attention to detail and accuracy.
- Strong organisational and time management skills.
- Excellent communication skills (written and verbal).
