We know you’ll Google us before applying, so let’s keep this brief. At Optima Legal (Part of PEXA Group), we are a specialist property law firm, with an Alternative Business Structure (ABS) status. We are proud to be a conveyancer of choice for 8 out of 10 major banks and lenders in the UK and have more than 300 UK-based employees who deal with thousands of conveyancing transactions between them every day. The team is led by a group of experienced, specialist solicitors who are equipped to handle the most complex of remortgage transactions.
Why Join PEXA Group?
Great question! We pride ourselves on attracting, developing and retaining a diverse range of people in an equally diverse range of roles and specialisms – who together achieve outstanding results. Our transparent approach and open-door policy make Optima Legal a great place to work and as our business expands, we are looking for ambitious, talented people to join us.
Key Responsibilities
- Assist the remortgage client teams with all legal aspects of property files to ensure targets are met, quality standards maintained, financial performance is maximised and risks, complaints and write offs are minimised
- Manage more complex Property cases including but not limited to unregistered, shared ownership staircasing, Islamic Finance conversion and checking Lease Extension documentation for registration. Where applicable, to include post completion or where an element of error or risk has been identified
- Deal with day to day queries and provide technical and legal guidance and coaching to team members and be a point of referral for the client teams
- Deal with non-standard requisitions
- Draft/approve undertakings
- Deal with shared equity cases, full UK Finance Hand Book title checks, lease checking and identify title defects
- Where required, draft documents including statement of truth, undertakings and transfers
- Referral point for all complex queries for external clients
- Use knowledge of Money Laundering principles and apply these to specific cases
- Identify training requirements and assist in the training and development of the team members in conjunction with the Training Department including the preparation of training materials
- Handle complaints and ensure adherence to company complaints policy
- Deal with Data Subject Access requests in line with current GDPR principles
- Provide recommendations for continual improvement for the department’s clients, work processes and people
- Support with Coaching and designing training materials
- Deal with any ad hoc tasks as required
Skills and Experience
- Legal qualification in Conveyancing
- Experience of full end to end sale and purchase transactions.
- Confident outgoing personality and able to communicate effectively with all levels of staff and clients
- Ability to prioritise work and use initiative
- Demonstrate excellent Property legal skills
- Ability to coach individuals to develop their knowledge and skills
- Flexibility and adaptability and a willingness to embrace technology and change
- Knowledge and experience of case management systems
- Sale and purchase, repo sales or new build knowledge and experience (Desirable)
- A minimum of 2 years’ experience of managing complex Conveyancing files (Desirable)
GDPR Compliance
Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name "Optima Legal") and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, United Home Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred to collectively as “PEXA Group”).
When we process your applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with another company within the PEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, and further information can be found in our privacy notice https://pexa.co.uk/applicant-policy/. 