[WEBTOON] IT Budget & Procurement Analyst (Temp)

Key Responsibilities: Budgeting & Spend Management

• Financial Planning: Support annual IT budget planning and help translate IT and business needs into clear budget line items for North American entities (WEI and Wattpad).
• Variance Analysis: Track monthly and quarterly IT spend and prepare budget vs. actual reports, highlighting key variances and trends.
• Forecasting: Work with IT leadership and FP&A to update and refine IT spend forecasts throughout the year, maintaining records of contracts and renewals.
• Spend Optimization: Use spend and usage data to identify tools or services that may be redundant, underused, or misaligned with our standards, and raise recommendations for optimization.
• Risk Management: Review new IT spend requests to ensure they fit within budget and flag trade-offs or risks when additional approval is needed.

Key Responsibilities: Procurement & Vendor Coordination

• End-to-End Procurement: Coordinate procurement activities for IT hardware, software, and services (from request to PO to receipt and invoice) across WEI and Wattpad.
• Fitness-for-Purpose Evaluation: Evaluate requests for new tools and services checking for overlap with existing solutions and alignment with IT standards.
• Needs Assessment & Advisory: Collaborate with requestors to deeply understand their business goals and recommend the most effective solutions, such as leveraging existing enterprise tools or reallocating available licenses.
• Solution Optimization: Provide data-driven insights to help stakeholders select the most sustainable and cost-effective tools, ensuring alignment with global IT standards while avoiding unnecessary duplication.
• Vendor Operations: Collect and compare vendor quotes, support basic negotiations, and maintain an organized overview of key IT vendors and contracts to prevent service interruptions.
• Global Communication: Communicate regularly with vendors and stakeholders in Korea, providing clear updates on purchase status, delivery schedules, and renewal timelines.

Key Responsibilities: Data, Process & Systems Support

• Reporting: Consolidate IT budget, spend, and procurement data into clear spreadsheets or dashboards for reporting to IT and Finance leadership.
• Process Improvement: Help document and improve internal workflows for IT purchasing, approvals, and vendor onboarding, with a focus on repeatability, transparency, and operational efficiency.
• Tool Landscape Management: Maintain a clear view of our existing IT tool and license landscape, and leverage that view to prevent redundant purchases and encourage consolidation.
• Rationalization: Identify patterns in IT spending (such as overlapping tools or underused licenses) and share recommendations to reduce waste, consolidate vendors, or standardize solutions.
• Project Support: Support IT projects by coordinating procurement-related tasks, tracking project-specific spend, and ensuring required tools are delivered on time.

Minimum Qualifications:

• Bilingual Proficiency: Fluency in Korean and English (written and spoken) is required. Many key stakeholders, decision-makers, and vendors are based in Korea.
• Experience: 2+ years of experience in budgeting, finance, purchasing, or procurement roles (IT-related experience is an asset).
• Data Savvy: Strong Excel/Google Sheets skills for budgeting, reconciliation, and simple data analysis (pivot tables, lookups, charts, etc.).
• Analytical Communication: Ability to interpret numerical data and turn it into clear, actionable summaries for non-finance stakeholders.
• Stakeholder Management: Strong skills in asking clarifying questions, pushing back and negotiating using data and standards, while maintaining good relationships.
• Commute: Comfortable working in a hybrid environment in the Los Angeles / El Segundo area. Must be able to commute to the current LA office and, after relocation, to the El Segundo office.
• Flexibility: Willingness to occasionally work outside standard LA business hours to coordinate with teams in Toronto and Korea.

Preferred Qualifications:

• Experience with IT procurement (hardware, software, SaaS) or IT asset/license management.
• Familiarity with SaaS licensing models and common IT tools (e.g., Google Workspace, Slack, Okta).
• Experience using ERP or procurement systems (e.g., NetSuite, SAP, Coupa, Jira Service Management).
• Tool Rationalization: Demonstrated experience evaluating and rationalizing tool stacks (e.g., consolidating overlapping tools, sunsetting low-value solutions, or driving standardization).
• Data-Driven Influence: Demonstrated experience reprioritizing or challenging requests using data (e.g., utilization data, overlap with existing tools) while keeping stakeholders aligned.

Why Join Us?

• Global Experience: Gain hands-on experience working in a fast-paced, global entertainment company with operations in Korea, US, and Canada.
• Impact: Play a key role in structuring and optimizing IT spending for a major organization, building processes from the ground up.
• Culture: Be part of a creative, diverse, and collaborative team that is passionate about storytelling and technology.
• Networking: Collaborate with cross-functional teams including Finance, IT Security, and HR across multiple regions.

What Success Looks Like

• Clarity: IT leadership and Finance have a clear, accurate, and timely view of IT spend and commitments across WEI and Wattpad in North America.
• Structure: IT purchasing requests are handled in a structured way, with fewer ad-hoc, redundant, or low-value tool purchases.
• Partnership: Stakeholders understand standards around tools and services and recognize this role as a partner for finding the most appropriate and efficient solutions, not just as an order taker.
• Global Alignment: Vendors and stakeholders in Korea, Los Angeles, and Toronto experience consistent, professional communication and predictable processes.
• Efficiency: Over time, IT spend becomes more efficient through better visibility, fewer duplicate tools, and improved planning.