Our client is seeking a highly organized and detail-oriented Administrative Assistant & Bookkeeper to support the CEO and CFO. This dual-role position requires exceptional professionalism, accuracy, and the ability to manage both executive operations and financial workflows in a remote environment.
Schedule:
• Monday to Friday, 8:00 AM – 5:00 PM EST
• Flexible within EST hours
• 100% Remote
Responsibilities:
• Administrative Assistant Support (CEO):
• Manage CEO’s calendar, meetings, and scheduling
• Oversee inbox management and draft professional email communications
• Coordinate travel arrangements, itineraries, and related logistics
• Prepare presentations, reports, and internal documentation
• Track action items and follow-ups tied to executive initiatives
• Maintain strict confidentiality and practice high discretion
• Assist with coordinating shipping needs and vendor communication
• Bookkeeping Support (CFO):
• Record and reconcile financial transactions
• Manage accounts payable and receivable
• Prepare and send invoices; track incoming payments
• Follow up on outstanding payments professionally
• Reconcile bank and credit card statements
• Support payroll coordination and contractor payments
• Assist with month-end close activities
• Maintain organized and audit-ready financial records
• Strongly preferred: SaaS bookkeeping experience
• Operational Support:
• Maintain organized digital filing systems
• Support vendor and contract tracking
• Assist with process documentation and SOP updates
• Coordinate cross-functional administrative tasks as needed
Qualifications:
• Minimum 5 years of bookkeeping experience
• Proven experience with QuickBooks or similar accounting platforms
• Strong proficiency in Excel or Google Sheets
• Excellent written and verbal English communication
• High level of discretion, professionalism, and emotional intelligence
• Ability to prioritize, multitask, and manage deadlines
• Comfortable working directly with senior leadership
• Able to handle travel arrangements and shipping coordination
• French language skills are a plus
• Spanish not required
Recruitment Notes:
• The company values kindness, responsibility, confidence, empathy, organization, and strong attention to detail
• The ideal candidate is highly independent but collaborative, comfortable with feedback, and able to anticipate leadership needs
• This role requires someone who can keep both administrative and financial tasks on track with minimal supervision
Skills:
• Organization & prioritization
• Strong attention to detail
• Professional written communication
• Time management
• Bookkeeping accuracy
• Discretion & confidentiality
• Problem-solving
• Empathy and confidence
• Ability to receive and apply feedback
• Travel coordination
• Vendor & shipping coordination
• QuickBooks proficiency
• Advanced spreadsheet skills
#Solvo
