Legal Assistant – Litigation & Case Production

Legal Assistant – Litigation & Case Production

Shift: Monday–Friday 8:30 AM – 5:30 PM EST Remote

Core Responsibilities

• Case Setup & Matter Management

• Create and maintain matters in Clio

• Open new cases, organize pleadings, correspondence, discovery, and exhibits

• Maintain consistent electronic file structures and naming conventions Document Drafting & Preparation

• Draft routine legal documents under attorney direction, including:

• Complaints

• Demand letters

• Notices

• Standard motions and responses based on firm templates Format documents to court-filing standards Proofread all work for accuracy, completeness, and formatting discipline Filing & Court Interaction

• E-file documents in Florida state courts and federal courts (CM/ECF), as trained

• File routine notices, pleadings, and submissions

• Save and properly organize filing confirmations Litigation Support

• Send and track medical records and billing requests to medical providers and facilities

• Communicate directly with medical providers, billing departments, and records custodians regarding records requests and follow-ups

• Receive, organize, and compile medical records and billing into clean, chronological files

• Prepare and organize medical records for attorney review in advance of demand letters, complaints, and litigation filings

• Assist with discovery preparation and document organization

• Prepare draft correspondence to opposing counsel, insurers, and medical providers

• Support attorneys with hearing preparation, exhibit organization, and case summaries AI-Assisted Workflow

• Use AI tools to assist with summarization, document organization, and first-pass drafting under attorney supervision

Preferred Skills (Not Required)

• Familiarity with Florida state e-filing systems and federal court filing systems (CM/ECF)

• Advanced experience with Clio

• Proficiency with Google Workspace tools (Google Drive, Gmail, Google Calendar, Google Meet)

• Familiarity with Slack or similar internal communication platforms

• Comfort using AI tools as productivity aids

Skills:

• Strong written English proficiency suitable for professional legal drafting

• Excellent attention to detail and formatting discipline

• Proficiency with Microsoft Word and Excel, including document formatting and basic data handling

• Prior experience working for a U.S.-based law firm in a legal assistant, paralegal, or litigation support role (1 year in Personal Injury)

• Ability to follow templates, filing rules, and detailed instructions precisely

• Strong organizational habits and accountability for assigned tasks

• Ability to manage tasks independently, prioritize work, and meet deadlines consistently

• Ability to accept feedback, revise work product, and improve accuracy over time