Global Stock Plan Administrator

What you'll do:

• Administer all equity plan activities:
• Process new equity grants, exercises, RSU/stock option vesting, terminations, cancellations, forfeitures, repurchases, etc.
• Maintain accurate records in equity system(s) and cap table(s).
• Coordinate with payroll for tax withholding, income reporting and share settlement related to equity events.
• Ensure timely reporting of equity activities in financial statements.
• Compliance and Internal Controls:
• Maintain compliance with securities laws, rules and regulations (e.g. insider trading / blackout rules, reporting obligations, local tax and disclosure requirements).
• Support SOX or other internal audit controls or equivalent; prepare for external audit reviews.
• Coordinate with Chief Legal Officer to ensure grant agreements, plan documents, board approvals are up to date.
• System, Vendor & Process Management:
• Manage relationships with equity plan vendors / transfer agents, equity platforms.
• Oversee, or support, migration or implementation of equity administration systems when needed.
• Reconcile data across HR, Payroll, Accounting, Finance, and equity platforms.
• Reporting & Analytics:
• Prepare regular reporting to senior management, Compensation Committee or Board on equity plan metrics, cap table changes, dilution, etc.
• Assist in preparing documents for proxy statements, SEC filings (as applicable), or local equivalents.
• Employee and Stakeholder Support:
• Serve as point of contact for employees with questions about equity grants, vesting, exercise, tax implications.
• Educate employees on equity compensation, terms and policies.
• Partner with HR/Finance/Legal/Payroll to align on changes or modifications in equity policies

What you'll need:

• Experience managing both U.S. and UK equity programs.
• At least 4 years of experience in equity / stock plan administration for a public company listed in the U.S.
• Strong knowledge of key equity compensation instruments (stock options, RSUs, performance shares, etc.).
• Understanding of accounting for stock compensation (e.g. US GAAP / IFRS /local standards), tax withholding, compliance obligations.
• Experience working with equity administration platforms (e.g. Carta, E*Trade, Shareworks, etc.).
• Good cross-functional communication skills; comfortable interfacing with HR, Legal, Finance, and external vendors.

It would be great if you also had:

• Certification (e.g. CEP – Certified Equity Professional or similar).
• Experience with IPO process or having supported transition from private to public.