OCFO Senior Administrator

We have an opening for a Senior Administrator to support the Office of the Chief Financial Officer (OCFO) in the Workforce Services and Development Group led by the OCFO’s Chief of Staff. You will serve as a senior institutional business operations leader and key member of the OCFO and work independently to plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements, and activities. The OCFO provides financial leadership to our customers and collaborators through high quality products and services that promote sound financial stewardship, Lab-wide efficiencies, and effective decision making in support of LLNL's mission, values, and operations. This position is in the OCFO within the Operations and Business Directorate.

Pay Range: $163.170 - $199,836 Annually

This is the lowest to highest salary range in good faith we believe would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. 

You will

• Provide strategic leadership and oversight of OCFO's business operations and personnel management function, including supervision of the OCFO Workforce Development and Services administrative and operations staff. Oversee directorate administrative budget and forecast staffing levels to ensure appropriate support for mission activities. 
• Lead and administer hiring, reclassifications, performance management, ranking, leave, telecommuting, and salary administration for all OCFO directorate staff. 
• Develop and execute administrative, operational, and institutional policies, procedures, methods, and practices in support of OCFO and Laboratory-wide initiatives; assess complex administrative and operational needs across the directorate, and design and implement innovative processes, technologies, and practices to increase effectiveness, efficiency, and consistency.
• Serve as a member of the OCFO management team, contributing expert knowledge to business and workforce planning, operational issues, and strategic planning activities.
• Administer and support a variety of internal committees and/or meetings to ensure timely information dissemination on personnel-related policies and issues. Represent the Principal Directorate on institutional committees and working groups.
• Provide strategic and tactical execution regarding administrative operational issues and synthesize multi-faceted and complex issues and challenges into short and long-term measurable goals, metrics, and deliverables. Contribute to the development and implementation of institutional policies, procedures, and processes that have Laboratory-wide impact. Participate in strategic business model planning for OCFO operations.
• Act as the primary communications liaison for OCFO, developing and delivering clear, professional messaging—including presentations, announcements, and executive correspondence—that aligns with Lab priorities. Working in partnership with the assigned Human Resources Business Partner, analyze and interpret human resources requirements and guidance to determine optimal courses of action on administrative and personnel matters. Make recommendations to OCFO executive management as appropriate.
• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Bachelor's Degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
• Extensive supervisory experience with demonstrated leadership and teambuilding skills to effectively build and manage a business and operations support team of non-exempt and exempt staff.
• Recognized expert in business operations and personnel administration, with advanced analytical and problem-solving skills and a track record of advising senior management on strategic institutional matters. Experience leading and overseeing a variety of cross-organizational and/or integrated projects, including developing responses to internal and external audits, assessments, corrective action items, and high-level inquiries related to OCFO business operations and compliance.
• Advanced interpersonal, verbal, and written communication skills to explain, negotiate, persuade, and lead staff and management through conflict resolution and change, obtaining agreement and action on complex personnel and business operations issues using in-person and virtual communications tools.
• Extensive experience interpreting and applying a wide variety of personnel policies and procedures, with broad knowledge of recruiting, hiring, performance management, leave, and staff relations practices, and understanding of HR compliance requirements (including FLSA, ADA, EEO, etc.) including experience using Human Capital Management systems.
• Advanced administrative, organizational, and time-management skills, including attention to detail, flexibility, and the ability to independently coordinate and prioritize multiple complex work activities with conflicting deadlines, along with expert-level proficiency in Microsoft Excel and related tools for compiling, analyzing, and presenting workforce data through sophisticated spreadsheets, databases, tables, charts, and graphs for senior management and cross-functional teams.

 

Qualifications We Desire

• Knowledge of LLNL operations and DOE or similar agency requirements.
• Experience in using AI to support operational and efficiency initiatives.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.