This is a great opportunity to join a well-established company in the commercial kitchen equipment industry, offering career growth, continuous learning, and a supportive work environment across diverse sectors like hospitality, healthcare, and education.
Company Profile:
Our client is an Australian, family-owned business and this division has been operating for 50 years. They are a dynamic organisation, based on traditional core values, that offers exciting opportunities for its team and innovative solutions to its customers. With offices in both Perth, Western Australia and Melbourne, Victoria, they are your one-stop-shop for commercial kitchen equipment needs including kitchen planning, sales, project management, finance, and installation. From small café builds to considerable projects like Optus Stadium, no project across Australia is too small or too big for their undertaking! All of their team are passionate about the hospitality industry and over the years they are proud to have been involved in the largest kitchen projects in the country spanning restaurants, hotels, hospitals and healthcare, oil and gas, mining, supermarkets, and major public facilities. They bring a high level of knowledge, expertise and innovation to their customers who require kitchen solutions meeting today’s regulatory environment.
Position Overview:
The Accounts Payable Clerk is responsible for ensuring all supplier invoices and employee expense claims are processed accurately and paid on time. The role supports the organisation’s financial integrity, supplier relationships, and compliance with accounting standards.
Duties & Responsibilities:
Key Responsibilities include however not limited to:
- Process supplier invoices in accordance with company policies and approval limits
- Match purchase orders, delivery dockets, and invoices
- Code invoices correctly to general ledger accounts and cost centres
- Prepare and process weekly and monthly payment runs
- Reconcile supplier statements and investigate discrepancies
- Maintain accurate creditor ledgers
- Manage employee expense claims and reimbursements
- Ensure GST and tax codes are applied correctly
- Maintain supplier records and payment details
- Ensure adherence to company financial controls and segregation of duties
- Assist with internal and external audit requirements
- Produce weekly and monthly aged creditor reports
- Assist with cash flow forecasting
- Support month-end, BAS, and audit processes
- Respond to supplier queries in a professional and timely manner
- Resolve invoice disputes promptly
- Liaise with procurement and operations teams to resolve issues
Position Objectives:
- Achieving agreed KPI’s and Objectives
- Ensure timely and accurate payment of liabilities
- Maintain accurate financial records
- Support strong internal controls and compliance
- Protect Cash flow and working capital
- Support financial reporting and month-end processes
- Reduce Errors, disputes and rework
- Strong initiative and professionalism in supporting the company where required
- Providing 10/10 inside out (to internal and external customers)
- Alignment with their Core Values of TRIP (Trust Respect Integrity Passion)
- HAPI (Honest Authentic with Positive Intent) Communication
Requirements
- At least 3 Years experience in accounts payable or finance administration preferably in Australian client/company
- Strong understanding of Accounts Payable process
- Strong attention to detail and accuracy
- Good numerical and reconciliation skills
- Good computer Skills particularly Microsoft Excel
- Good communication skills
- Organised and reliable
- Able to manage multiple deadlines
- Professional and courteous
- Strong problem-solving skills
- High level of integrity and confidentiality
- Able to work autonomously and in a team collaborative environment
- Demonstrate ability to remain self-motivated
- High level of initiative and flexibility
- Improving and maintaining work systems
Advantageous but not required:
- Experience in using Epicor / Kinetic ERP Software
Minimum BYOD System Requirements:
- Stable fibre internet connection (100 MBPS upload/download speed or faster) with Backup internet connection
- Laptop (preferred) or PC with at least 8GB RAM (16GB preferred), i5 CPU, Windows 11 operating system, Camera
- Dual Monitor Setup
- Webcam and noise cancelling headset with microphone
- Work location must have minimal distractions and background noise.
Job Type: Permanent
Employment Type: Independent Contractor
Schedule: Hours of work Monday – Friday 8:30am – 5:00pm MNL time with 1 hour for break
Location: Remote
Industry: Travel/Hospitality
