Job Description — AR/AP & Billing Clerk (Growth Path to Staff Accountant)
Summary
You’ll own core AR/AP and billing work out of the gate and gradually expand into reconciliations, reporting, and general accounting as our systems mature. Ideal for someone who likes structured process, enjoys tightening controls, and wants to grow into a broader accounting role.
What You’ll Do (Initial Focus)
Accounts Receivable / Billing
- Prepare and send customer invoices (project- and subscription-based).
- Monitor collections, follow up on past-due balances, and maintain aging schedules.
- Process customer payments and apply cash accurately.
- Maintain clean customer records and billing support.
Accounts Payable
- Review and enter vendor invoices; match to POs/contracts where applicable.
- Coordinate approvals and ensure timely payments (ACH/check/card).
- Manage vendor onboarding, W-9s, and payment setup.
- Maintain AP schedules and reconcile vendor statements.
General Process & Admin
- Maintain documentation, naming conventions, folder structures, and workflow checklists.
- Follow SOPs and flag gaps, errors, or improvement ideas.
What You’ll Do (Evolving Over 6–18 Months)
General Accounting & Reporting
- Prepare bank, credit card, and balance sheet reconciliations.
- Assist with month-end close tasks and variance analysis.
- Support internal reporting and KPI updates.
AR/AP Management
- Own billing cycles end-to-end with minimal oversight.
- Manage AP cutoffs, payment schedules, and vendor relationships.
- Support automation rollouts (AP, billing, ERP integrations).
Process Improvement
- Help document, refine, and enhance accounting workflows.
- Identify ways to reduce manual work through templates, checklists, and system features.
- Provide feedback during ERP/AP automation implementation.
What You Need
- 1–3+ years in AR/AP, billing, or general accounting (or a strong ops/admin background with exposure to accounting workflows).
- Comfortable with Excel/Sheets (vlookups/xlookups, pivots, basic logic).
- Experience in QuickBooks Online, NetSuite, or similar is a plus.
- Organized, accurate, and able to follow detailed processes.
- Curious mindset — someone who likes improving workflows instead of just running them.
- Someone who can be a "pit bull" with difficult customers/vendors
Why This Role
- Clear runway from clerk-level tasks → staff accountant-level responsibilities.
- Ability to help shape processes as the company upgrades its systems (ERP, AP automation, billing automation).
- Exposure to construction-adjacent billing and service recurring revenue models.
- Small team = real ownership and visibility.
