Scale Army Careers·3 days ago
This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.
Our client is a leader in educational solutions, focused on empowering learners and professionals through innovative programs and resources. Their marketing organization supports five distinct brands and relies on strong operational rigor, clear workflows, and cross-functional coordination to ensure campaigns are executed accurately, efficiently, and at scale.
Fully remote | 9 AM – 5 PM EST
The Marketing Operations Coordinator will manage campaign workflows, maintain operational hygiene, and ensure on-time execution across multiple brands. Reporting directly to the Director of Marketing Operations, this role is central to coordinating channel managers, enforcing process discipline, and supporting seamless marketing delivery across Asana, SharePoint, and related systems.
Project & Campaign Management
Develop, manage, and optimize campaign workflows in Asana to ensure processes are followed and deadlines are met
Maintain the 360 marketing calendar, ensuring accuracy, visibility, and alignment across five brands
Coordinate with channel managers to move campaigns from planning through execution smoothly
Asana Workflow Management
Enforce intake rules, ensuring no work begins without a formal marketing request or clear task description
Ensure all tasks contain clear details, achievable due dates, and no timeline conflicts
Monitor daily intake, manage basic non-campaign requests, and flag items requiring strategic review
Proactively follow up on overdue tasks, identify blockers, and prevent execution delays
Monitor team capacity and flag risks to delivery
SharePoint & Asset Management
Maintain SharePoint folder structures, file nomenclature, and perform regular cleanups
Serve as the internal point of contact for sharing requested assets via SharePoint links
Cross-Brand Marketing Operations
Ensure all five brands are accurately represented in the marketing calendar and flag scheduling conflicts
Manage quarterly direct mail send lists and monthly sweepstakes prize winners
Perform pre-flight QA on campaigns, websites, emails, and social updates (links, content, dates, branding)
Support tradeshow logistics, branded items, and creative asset coordination
Act as the primary point of contact for printers, swag vendors, freelancers, and external partners
Coordinate meetings by preparing agendas, distributing notes, and keeping discussions on track
Support ad-hoc administrative tasks, including preparing budget review data and spreadsheet updates
Experience
3–5 years of experience working within a marketing department
Experience collaborating with cross-functional teams in a fast-paced environment
Skills
Strong proficiency in Asana (required) and SharePoint
Familiarity with HubSpot and marketing campaign workflows
Advanced proficiency in Microsoft Office, including Excel (formulas and pivot tables), Teams, and SharePoint
Exceptional organizational skills with strong attention to detail
Ability to identify errors such as broken links, typos, incorrect dates, or outdated branding
Process-driven mindset with a preference for structured workflows and continuous improvement
Strong professional communication skills across all levels of seniority
Self-sufficient, proactive, adaptable, and collaborative working style
Asana workflows remain clean, compliant, and fully adopted across marketing and creative teams
SharePoint enables efficient self-service access to final assets for all stakeholders
The 360 marketing calendar is consistently accurate and dependable across all brands and channels
Additional brands are onboarded operationally without disruption
The Director of Marketing Operations is supported by a trusted, reliable partner in day-to-day execution
This role offers the opportunity to become a central operational force within a multi-brand marketing organization. You will work closely with senior leadership, gain deep exposure to large-scale campaign operations, and directly impact execution quality, clarity, and efficiency in a fast-paced, process-driven environment.
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