Office Coordinator (Part-Time)

At SiteMinder we believe the individual contributions of our employees are what drive our success. That’s why we hire and encourage diverse teams that include and respect a variety of voices, identities, backgrounds, experiences and perspectives. Our diverse and inclusive culture enables our employees to bring their unique selves to work and be proud of doing so. It’s in our differences that we will keep revolutionising the way for our customers. We are better together!

What We Do…

We’re people who love technology but know that hoteliers just want things to be simple. So since 2006 we’ve been constantly innovating our world-leading hotel commerce platform to help accommodation owners find and book more guests online - quickly and simply.

We’ve helped everyone from boutique hotels to big chains, enabling travellers to book igloos, cabins, castles, holiday parks, campsites, pubs, resorts, Airbnbs, and everything in between.

And today, we’re the world’s leading open hotel commerce platform, supporting 50,000 hotels in 150+ countries - with over 130 million reservations processed by SiteMinder’s technology every year.

About the role…

We’re looking for a friendly, proactive, and organised Office Coordinator to be the heart of our Barcelona office. In this part-time role, you’ll ensure our workplace runs smoothly, feels welcoming, and supports our team to do their best work. You’ll be the go-to person for everything from office operations and facilities management to events and employee experience initiatives.

This role is perfect for someone who thrives in a fast-paced environment, loves creating an enjoyable office culture, and is excited to make a tangible impact on daily life at work.

What you’ll do…

• Serve as the main contact with our office provider, Cloudworks, to address facilities issues, maintenance requests, and building-related concerns promptly.

• Oversee health and safety compliance, including fire safety, first aid, and emergency protocols.

• Manage office supplies, snacks, beverages, meeting room bookings, and other daily office essentials.

• Conduct office tours for new hires and support their smooth onboarding.

• Gather feedback from employees to continually enhance the workplace experience.

• Plan and organise social events, lunch-and-learns, team-building activities and other activities that strengthen team connections.

• Maintain relationships with external vendors (plants, catering, SWAG, etc.), ensuring quality and cost-effectiveness.

• Coordinate deliveries, installations, and regular service visits.

• Track office budget and expenses, including vendor invoices.

• Maintain office documentation, contracts, and operational procedures.

• Coordinate mail, packages, and courier services.

• Support health insurance and flexible benefits administration as needed.

What you have...

• Previous experience in office management or a similar administrative role.

• Proficiency in Google Workspace and spreadsheets.

• Experience managing budgets and vendor invoices.

• Basic knowledge of health and safety regulations in office environments.

• Excellent verbal and written communication skills in English and Spanish.

• Highly organised, task-oriented, and proactive.

• Friendly, approachable, and diplomatic with the ability to build strong relationships.

• Energetic and enthusiastic about creating exceptional workplace experiences.

• Flexible and solution-oriented, comfortable working autonomously and collaboratively.

Our Perks & Benefits…

• Equity packages for you to share in SiteMinder's growth and successes

• Hybrid working model (4 days per week in the office) in a prime location in Barcelona

• Investment in your personal growth with a structured and foreseeable career pathway

• Private health insurance

• Excellence-driven, collaborative culture

• Cloudworks co-working community - events, discounts, breakfasts…

• Discount for your Urban Sports Club subscription

• Referral bonus for bringing in new talent

• Generous parental (including secondary) leave policy

• Paid birthday, study and volunteering days off every year

• Fun quarterly social and team events

• Employee Resource Groups (ERG) to help you connect and get involved

Does this job sound like you? If yes, we'd love for you to be part of our team! Please send a copy of your resume and our Talent Acquisition team will be in touch.

When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process. We encourage people from underrepresented groups to apply.