Travel Planning Assistant – Destination Weddings
•Destinationknot· 16h
🎧 Support⏰ Full-time👔 Executive💰 $30k-65k🇺🇸 USA
16h ago
Thltestcareers·18 days ago
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
The Chief of Staff directly impacts the organization’s culture and productivity by coordinating and streamlining strategic and cross-departmental initiatives, serving as a member of and guiding the activities of the Senior Leadership Team (SLT), and overseeing internal communication. You’re someone who makes things happen and empowers those around you to do the same. You anticipate and help avert problems before they occur; and when they do, you support and coordinate appropriate responses in partnership with the CEO and the rest of the SLT.
You’re responsible for supporting the implementation and execution of the CEO’s and SLT’s vision for the future of the organization. As someone with a deep knowledge of the work we do, you coordinate the process of setting short- and long-term goals, and oversee the tracking of progress against those goals once established.
As Chief of Staff, you provide high-level operational and strategic support and advice to the SLT on a wide variety of issues associated with complex projects of high importance. You will enable the SLT to focus on the largest strategic initiatives by assuming responsibility for the day-to-day coordination and operational effectiveness of leadership team processes. You will work with the SLT to support organizational culture, provide clarity on what success looks like for THL, and help define and execute strategic initiatives.
This position requires the ability to manage multiple duties simultaneously, handling both long-term projects and immediate and time-sensitive matters effectively. The ideal candidate will have demonstrated experience in an organizational management role, with a special focus on senior-level leadership and interdepartmental collaboration. This position reports directly to the CEO.
This is a full-time, remote position. This position requires domestic and occasionally international travel, equivalent to 4 or more trips per year. Because THL is a global organization, you may be required to work outside of standard working hours, depending on your time zone, to effectively collaborate with international teams.
This position can be based in the United States, United Kingdom, Portugal, Ireland, Austria, Czechia, Denmark, Hungary, Italy, Netherlands, Norway, Poland, Sweden, Canada, Ecuador, Peru, Argentina, Brazil, Chile, Colombia, Cape Verde, Ghana, Liberia, Senegal, or Sierra Leone. The successful candidate must be authorized to work in one of these countries and reside in that country while undertaking this role.
For priority consideration, please submit your application by January 30, 2026 at 11:59 pm Eastern Time. After this date, we will begin advancing candidates through the hiring process and may close the role. New candidates are welcome to apply as long as this job opening is listed on our website. If you are experiencing technical issues, please contact [email protected]. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission form; we do not accept applications through our careers email.
Maximize Effectiveness and Drive Strategic Execution
Coordinate and facilitate annual and multi-year strategic planning processes by acting as a project manager, facilitator, and key contributor in partnership with the CEO and SLT.
Oversee development and coordination of the organization-wide strategic plan, including helping define key performance indicators, and overseeing progress updates.
Support leadership in developing annual and quarterly team goals that cascade from organization-wide goals, including defining metrics for success.
Oversee formation of organization-wide impact metrics, including the creation and maintenance of a metrics dashboard and processes for keeping key stakeholders informed of progress.
Partner with the Vice President of Operations and the People team to support and reinforce organizational culture initiatives.
Lead assigned cross-organizational strategic initiatives, working in close partnership with the SLT and the CEO to ensure decision-making is clear, processes are dependable, and outcomes are achieved.
Develop and maintain strong relationships with executives, senior leaders, and stakeholders to support project objectives and deliverables.
Organization-wide Communication
Communicate regularly with staff and departments to maintain deep knowledge of THL’s culture, structure, work, strengths, and opportunities for improvement.
Working with the Operations team, support the maintenance of clear knowledge management systems and practices, ensuring that staff have access to the information they need to advance their work.
Provide input on all organization-wide initiatives to support alignment and clarity.
Plan and execute annual all-staff retreats, monthly all-staff calls, and other internal events with assistance from the Executive Assistant.
Working closely with the CEO, support the preparation and coordination of monthly written updates to the Board of Directors, providing visibility into progress against organizational goals and organizational health, in a streamlined and accessible format.
Working closely with the CEO, and with assistance from the Executive Assistant, coordinate quarterly meetings with the Board of Directors, including ensuring prep materials are provided in advance.
Create and manage communication cascades throughout the organization to support consistent messaging.
Guide the Work of the Executive, Senior Leadership, and Management Teams
Guide activities, agendas, and deliverables for the CEO, SLT, and Management Team with assistance from the Executive Assistant, ensuring momentum and clarity around next steps.
Provide project management support to cross-organizational projects involving multiple SLT members and their departments.
Maintain a cross-organizational annual calendar identifying key dates and dependencies for major organizational initiatives (e.g. budgeting process, annual strategic planning, board meetings).
Oversee the creation and tracking of SLT goals, where applicable, to support accountability and alignment.
Serve as a Member of the Senior Leadership Team
Serve as a member of the SLT, contributing to discussions, supporting high-quality decision-making, and reinforcing alignment across functions.
Plan and participate in weekly SLT meetings and annual SLT retreats to support strategic alignment and effective execution.
Support continuity of leadership operations during the CEO’s absence, such as facilitating SLT meetings or coordinating decision follow-ups, as delegated by the CEO.
Represent the organization to external stakeholders as appropriate; this includes speaking at conferences and to the board, maintaining relationships with industry leaders, and occasionally supporting engagement with major donors.
Manage the Executive Assistant, who supports both the Chief of Staff and CEO. Potential to oversee other cross-departmental positions as needs are identified.
In addition to the above essential job duties, other duties may be assigned as business needs arise. These may include non-essential, marginal job duties.
Experience: Extensive progressive experience in values-driven project management or similar roles. Proven experience managing staff, setting clear expectations, and supporting professional growth. Demonstrated ability to lead senior-level initiatives, manage complex cross-functional work, and foster inclusive, accountable, and high-performing teams. Previous nonprofit experience is preferred.
Collaboration and Influence: Proven ability to work effectively across departments and influence senior leaders without direct authority. Skilled at balancing competing priorities, aligning stakeholders, and ensuring coordinated execution of cross-organizational initiatives in partnership with executive leadership.
Interpersonal Skills: Highly developed emotional intelligence with the ability to build trust, credibility, and sound working relationships across roles, identities, and functions. Demonstrates empathy, discretion, and professionalism when working with senior leaders and navigating organizational dynamics.
Strategy Development and Implementation: Demonstrated experience translating organizational priorities into actionable plans and driving execution across multiple teams. Skilled in developing goals, defining success metrics, tracking progress, and supporting leadership in adjusting plans as needed to achieve results. Experience with strategic planning is preferred.
Problem-Solving and Judgment: Strong analytical and problem-solving skills with the ability to break down complex issues, assess risks, evaluate data, and develop practical, well-reasoned recommendations. Demonstrates sound judgment when navigating ambiguity, competing priorities, and time-sensitive challenges.
Facilitation: Able to design thoughtful processes and agendas for meetings, retreats, and other events. Skilled at chairing or facilitating sessions that invite productive conflict and make progress on high-stakes discussions with stakeholders at all levels.
Executive-Level Communication: Exceptional written, presentation, and verbal communication skills that can be applied across organizational levels. Able to distill complex concepts into clear, concise messaging for internal stakeholders, leadership teams, and board-facing materials. Excellent editorial skills and attention to detail.
Organization and Prioritization: Strong organizational, time management, and prioritization skills. Demonstrated ability to manage multiple workstreams, coordinate leadership workflows, and maintain operational clarity in a fast-paced, high-accountability environment.
Mission Alignment: Dedicated to THL’s mission and values, with prior professional or volunteer experience contributing to animal protection, food system reform, or related social impact efforts preferred.
Hiring Timeline Details
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Work Simulation Exercise (completed remotely)
Interview (via video call)
Second Interview (via video call)
For full details of our recruitment process please review this document.
Compensation and Benefits
The annual compensation range for this role is:
At The Humane League, we believe in maintaining a fair and nondiscriminatory work environment. As part of our commitment to transparency, we have implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to determine fair salaries for all. We also look at market data for each country that we operate in, to allow us to create specific salary bands per country. This work is time consuming and involves a cost to THL. Therefore, when expanding into a country for the first time, we only undertake this work towards the end of the recruitment process, when we know where our ideal candidate is based. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. Candidates whose experience places them at step 5 or above of their job level within our compensation structure will be awarded a “Senior” title designation. These practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, and transparent HR processes.
THL offers a unique and competitive benefits package. Each country will be provided with benefits that are applicable and relative to the location they are in. Therefore, your exact benefits package will be shared with you at the time of offer. However, as an idea, some of the benefits that are currently offered to our global team are:
For candidates outside the United States, The Humane League will not be your direct employer. The successful candidate will enter an employment agreement with a local Employer of Record with whom The Humane League partners.
Equal Employment Opportunity
THL is an equal opportunity employer. THL does not discriminate on the basis of any legally protected classifications, including but not limited to race, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, gender, sexual orientation, citizenship status, or any other status or classification protected by applicable federal, state, or local law. THL is committed to the importance of non-discriminatory practices within the nonprofit sector, as well as all workplace environments, and strongly encourages all interested candidates to apply.
Accommodations
The Humane League is committed to fully supporting all qualified individuals. As part of this commitment, THL provides reasonable accommodations for persons with disabilities in accordance with applicable federal, state, and local laws throughout the hiring process and employment if hired. If a reasonable accommodation is needed, please contact the People team at [email protected] to initiate the interactive process. THL complies with the Americans with Disabilities Act, the Pregnant Workers Fairness Act, Title VII of the Civil Rights Act, and all other applicable state and local laws.
AI Policy
Original work and thought are essential in the hiring process and allow us to evaluate you based on your own skills and competency. Therefore, the use of artificial intelligence (ChatGPT, Gemini, Rytr, Google Assistant, etc) to generate responses is strictly prohibited. By submitting this application you agree to comply with our AI Policy. Violations of this policy in any part of the recruitment process will result in being dismissed from consideration. If you need a reasonable accommodation to this policy, please see above for more information.
Communications From Greenhouse During Hiring Process
We have occasionally had issues with emails from Greenhouse being captured by spam filters and going to the spam folder. Because we utilize Greenhouse for all notifications regarding your application, please double check your spam folder in case important communications have been routed there.