Fellowship Associate (US-based)

Position Summary

Our Anywhere team is looking for a Fellowship Associate. The Fellowship Associate at Activate Anywhere plays a vital role in the success of our national, virtual Anywhere community, providing administrative and operational support to the Activate Anywhere Community and its fellows.

Reporting to the Fellowship Manager, this role will help coordinate and execute the Fellowship experience including virtual and in-person fellowship programming, community events, and new fellow selection and onboarding. The Fellowship Associate will also assist with data management, communications with stakeholders (e.g. applicants, fellows, and visitors), tracking Fellowship requirements, quarterly event planning, local office management, and general support to other Activate Fellowship communities and initiatives.

Each Activate community is run by a three-person team:

• The Managing Director is an experienced entrepreneur who leads the community and mentors the fellows.
• The Fellowship Manager reports to the Managing Director and is responsible for the community's program and operations.
• The Fellowship Associate (this role) reports to the Fellowship Manager and is responsible for the community's daily operations.

All three roles benefit from Activate's national peer group of individuals performing similar work in other communities. For the Fellowship Associate, this means working closely with the leaders of fellowship operations and program optimization, as well as the other Fellowship Associates across our 5 communities.

Primary Responsibilities

• Coordinate and support events: Coordinate and execute the Activate Anywhere Community’s virtual and in-person activities, including bi-weekly virtual programming, quarterly in-person trips, meetings between visitors and fellows, and social events.
• Data and calendar management: Keep accurate fellowship records and support the national Fellowship Team in managing fellow data. Manage Boston’s community calendar and the Managing Director's individual calendar.
• Project Coordination: Support cross-functional projects. For example, scheduling and coordinating Fellow selection and onboarding.
• Process improvement: Identify and act on opportunities for process improvement by analyzing your own work and learning from colleagues
• Reporting and communications: Support reporting to funders/partners and communications with external stakeholders.

The Ideal Candidate…

• Is An Organizational Pro: You prioritize effectively to meet multiple deadlines and possess excellent attention to detail.
• Is Quick & Responsive: You are quick to resolve problems as they arise and maintain excellent responsiveness in digital/remote workspaces.
• Is Project & Data Savvy: You are comfortable with administrative duties, spreadsheets, and data management systems.
• Is A Community Connector: You find creative ways to build community and can execute events from the initial idea to the last thank-you note.
• Is A Strong Communicator: You have strong interpersonal skills and an eye for the customer experience.
• Is A System Builder: You take the initiative to push projects forward and optimize workflows.
• Is A Science Enthusiast: You love science, are eager to learn, and want to grow with us for the long haul.

This is a full-time position with a competitive salary range of $70,000-$75,000 with a generous benefits package that includes professional development, $2,000 in annual wellness funds, flexible paid time off, healthcare premiums covered at 90%, and the opportunity to join a retirement plan with a 3% match beginning after 3 months at Activate. This role includes up to 10% travel and also requires prolonged periods of working on a computer.