AIP Publishing is a leading publisher of the physical sciences. Working with us means being part of a mission: to accelerate scientific discovery while reimagining the future of scholarly publishing.
AIP Publishing helps brilliant work make a global impact. We’re building a living network of knowledge to spark thinking, connect people, and drive new ways forward — empowering a vibrant global community using science for good. We foster a collaborative, creative atmosphere and encourage a workplace culture that maximizes individual contributions.
We’re always looking to evolve the ways we think and operate, and we actively encourage an environment where everybody feels comfortable, seen, and able to do their best work. We’re looking to hire and develop colleagues who are astute, flexible, and always striving to “solve better problems” through thoughtful consideration of individual, team, organizational, and customer impact.
The Manager, User Support & Applications reporting to the Senior Manager, Infrastructure & Operations, is a hands-on leader who sits at the intersection of technology, people, and process—shaping how staff across AIP Publishing experience and use digital tools every day. This role blends strategic platform ownership with user-centered service design, empowering teams to work smarter through well-governed systems, strong adoption, and meaningful engagement. If you enjoy translating real user needs into practical, scalable solutions—and leading a small team to do their best work—this is an opportunity to make visible, organization-wide impact.
How you’ll make an impact:
Leadership & Team Development
- Lead, coach, and develop the Support Solutions Specialist and User Engagement Specialist, creating clarity of roles, goals, and growth pathways.
- Build a culture of proactive service, empathy, and accountability within the team.
- Establish and monitor clear objectives and key results (OKRs) for the team — focused on adoption, user satisfaction, and service quality.
- Design repeatable feedback loops so the team continuously surfaces user insights, pain points, and opportunities to improve AIP’s digital ecosystem.
Platform Ownership (Working Manager Component)
- Serve as Jira Product Owner and Administrator, ensuring structure, workflows, automation, and governance reflect business needs and stay clean, scalable, and well-documented.
- Partner with the team on Microsoft 365 governance, automation, and user adoption.
- Oversee Smartsheet, Miro, and DocuSign administration through the team, providing guidance, governance, and integration opportunities.
- Drive consistency in access management, template use, reporting standards, and inter-tool integrations.
- Translate business requests into technical configurations and vice versa — ensuring both usability and compliance.
User Engagement & Two-Way Communication
- Design and lead a structured user engagement program — regular listening sessions, surveys, office hours, and department-level partnerships.
- Ensure a two-way information stream between IT and the business: users feel heard, and the IT team stays connected to real-world needs.
- Partner with department leads to identify pain points and develop solutions that improve productivity and satisfaction.
- Communicate tool changes, new features, and best practices through digestible, ongoing engagement (e.g., newsletters, workshops, “what’s new” sessions).
Enablement Strategy & Roadmap
- Develop and maintain a Digital Enablement Roadmap that aligns platform investments and process improvements to business priorities.
- Prioritize initiatives that streamline workflows, improve transparency, and reduce friction for staff.
- Champion and measure adoption of “ways of working” frameworks (OPOs, RACIs, retrospectives, cross-functional planning).
- Identify opportunities for automation or simplification of routine tasks through M365, Jira, or other tools.
AI and Future Enablement
- Partner with the Director on evaluating and piloting AI tools that enhance productivity and user support.
- Lead enablement efforts to help staff leverage AI in their day-to-day work responsibly and effectively.
- Curate and communicate AI success stories, tips, and training.
What you're great at:
- Strong understanding of Microsoft 365 (Teams, SharePoint, OneDrive) and related collaboration ecosystems.
- Proven ability to lead small teams, set direction, and build operational maturity.
- Excellent communication and facilitation skills — equally comfortable working with executives, end users, and technical peers.
- Familiarity with Smartsheet, Miro, or DocuSign administration a plus.
- Familiarity with AI productivity tools and process automation technologies preferred.
What we’re looking for:
- 8+ years of experience in IT service delivery, digital workplace, or technology enablement roles.
- Deep hands-on Jira expertise — able to design, configure, and govern at scale, including automation, workflow management, and reporting.
- Experience designing feedback programs, conducting stakeholder interviews, and managing change.
Our excellent total rewards package includes:
- A remote workforce with staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, who meet in person for collaboration, training, strategic planning — and fun!
- Generous paid time off and paid sick and safe leave
- Flexible Work Schedule
- Competitive medical, dental and vision benefits
- Exceptional retirement benefits
- Monthly remote stipend
- Training and Tuition assistance
- Employee Assistance Program
Salary Range:
$120,000 - $145,000
At AIPP, we offer competitive compensation based on the role, experience, and other relevant factors. Under the New York Convenience Rule, all employees, regardless of their residence in other states, will be taxed at the New York State tax rate. Employees may also have additional state-specific tax obligations depending on where they live.
A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing’s mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, fair research communication and empowering researchers to accelerate global progress. AIP Publishing supports the charitable, scientific, and educational purposes of AIP through scholarly publishing activities on its behalf and on behalf of our publishing partners. Our publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across a spectrum of research areas, including our flagship titles Applied Physics Reviews, Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics.
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law.
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