The Executive Assistant role performs a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing communications, supporting 3-4 senior executives. The role facilitates the effectiveness of Aledade’s Executive Team through collaboration with clients and colleagues in a fast-paced environment.
Primary Duties:
- Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved
- Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas
- Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues
- Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc.
- Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats
- Support the team in adopting AI-driven workflows and tools to enhance efficiency; assist with AI-related initiatives and projects as needed.
Minimum Qualifications:
- 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
- Available to work across various time zones and/or non-traditional working hours on occasion, as needed
- Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms.
Preferred Qualifications:
- Time Zone Aligned: You are ideally located in the Central or Eastern Time Zone and are comfortable occasionally adjusting your hours to support executives working across different regions.
- In-depth understanding of executive team operations
- Ability to manage complex calendars and negotiate scheduling across multiple executives
- Excellent verbal and written communication skills
- Strong organizational and time-management skills; attention to detail and problem-solving skills
- Strong intuition for exercising discretion and confidentiality
- Hands on experience with Google Suite preferred
- Experience with AI-powered tools (e.g., Claude, Gemini, Chat) to streamline administrative tasks and improve productivity.
Physical Requirements:
- Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.
- Available to work across various time zones and/or non-traditional working hours on occasion, as needed
Who We Are:
Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape - independent primary care. We were founded in 2014, and since then, we've become the largest network of independent primary care in the country - helping practices, health centers and clinics deliver better care to their patients and thrive in value-based care. Additionally, by creating value-based contracts across a wide variety of health plans, we aim to flip the script on the traditional fee-for-service model. Our work strengthens continuity of care, aligns incentives and ensures primary care physicians are paid for what they do best - keeping patients healthy. If you want to help create a health care system that is good for patients, good for practices and good for society - and if you're eager to join a collaborative, inclusive and remote-first culture - you've come to the right place.
What Does This Mean for You?
At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work - and who are all united by a shared passion for public health and a commitment to the Aledade mission.
In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:
Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options
And much more!
At Aledade, we don’t just accept differences, we celebrate them! We strive to attract, develop and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer. Employment policies and decisions at Aledade are based on merit, qualifications, performance and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.
