Payroll Specialist - Level 2

Career TEAM, a leading workforce development organization, is deeply committed to spearheading initiatives that elevate our workforce development software and services. Our dedication to fostering a culture of alignment, action, and engagement propels us forward as we expand our team. We are currently in search of a dynamic and detail oriented Payroll Admin that will support our Human Resources and operations team with critical payroll and business functions.

Join Career TEAM in making a positive impact on communities through our workforce development products and services. Apply now to be a key player in driving operational efficiency, and contributing to the organization’s growth, all while enjoying the flexibility of a 100% remote position.

In this role, you will work from 10:00pm to 7:00am PHST

Why Join Us?

• Be a founding member of a dynamic team shaping the future of our products.
• Make a tangible difference in the lives of individuals.
• Grow and learn in an environment that values innovation.
• Receive coverage under the company sponsored HMO plan.

Scope:

The Payroll Data Entry Specialist will be responsible for the day-to-day operations of payroll data entry and processing for the entire organization. This role is vital to the smooth operation of the company’s payroll process, guaranteeing that employees are paid correctly and on time.

Your Impact on Career Team’s Success:

• Initiate, track and complete the self-paced employee onboarding process via ADP Workforcenow for all employees across the US and PH.
• Review employee information for accuracy, including name, address, tax ID, tax withholdings, etc.
• Update employee payroll information including marital status, job titles, wages, hires and separations.
• Ensure the integrity of the payroll data entry of the US based team by reviewing employee timecards for their regular hours, overtime, sick or vacation time and other pay codes.
• Input additional earnings, such as bonuses or commissions.
• Ensure compliance with US federal, state and local tax laws and regulations.
• Calculate and process payroll adjustments in the ADP Workforce Now system.
• Assist with other special payments and other reconciliations ad needed.
• Respond to and resolve all payroll inquiries in an accurate, courteous, and confidential manner.
• Prepare weekly and monthly headcount summary and other reports as needed.
• Edit ADP’s set up as needed to accommodate the various labor laws, leave laws and compliance requirements across the United States
• Approach each day with a “Zag” mindset
• Other duties as needed.

Ideal Qualification for this Role Include:

• Bachelor's degree in Business, Accounting or another related concentration.
• At least 2-3 years of data entry or administrative experience
• Must have experience working with payroll and HRIS systems
• Exposure to ADP - Workforce Now product preferred
• Excellent communication and interpersonal skills
• Proven analytical skills coupled with a high level of accuracy and attention to detail.
• Proven ability to work effectively either as an individual or member of a team and relate effectively with staff on all levels.
• Proven ability to quickly learn new information, processes, and procedures.
• High level organization skills with a high degree of drive, initiative, and the capacity to deal with multiple and often conflicting priorities.
• MS Office Skills like Excel (Intermediate), Word, Outlook as per MS Office Skills matrix
• Must be a self-starter, hands on and able to be flexible with competitive work demands. Take the initiative to look beyond any variances and get to the source of the problem or identify trends;
• Meticulous organizational skills and detail-oriented;
• Professional communication skills, experience with handling sensitive and confidential data;
• Must be able to meet deadlines and work under pressure, including the ability to perform and complete a high volume of work assignments with speed and accuracy, work cooperatively with others and showing courteousness and a high level of professionalism.