Senior Executive Administrative Assistant (R-19924)

What you'll do:

Partner with Senior Leadership

Provide dedicated support to the General Manager for Northern Europe

Manage a complex and fast-moving calendar, ensuring priorities are aligned with business objectives

Coordinate domestic and international travel, itineraries, meetings, and executive logistics

Prepare presentations, briefing materials, agendas, and executive communications

Track commitments, actions, and deadlines to ensure priorities are delivered

Drive Coordination Across the Business

Act as a key liaison between the General Manager and stakeholders across the region and global organisation

Facilitate effective communication and collaboration across teams, functions, and countries

Coordinate leadership meetings, executive visits, team events, and business reviews

Build strong partnerships with Executive Assistants and business leaders across the company

Support Strategic Initiatives

Coordinate business projects and operational initiatives from planning through completion

Support activities such as audit coordination, stakeholder reviews, action tracking, and business documentation

Partner with Facilities, IT, Security, Procurement, and other teams to deliver office and workplace initiatives

Help ensure projects stay organised, on track, and moving forward

Deliver Operational Excellence

Manage invoices, purchase requests, expenses, and other administrative processes

Maintain records, team resources, and organisational information

Identify opportunities to improve processes and create more efficient ways of working

Handle highly confidential and commercially sensitive information with discretion and professionalism

What you'll bring:

• 7+ years' experience as an Executive Assistant or Senior Administrative Assistant

• Proven experience supporting senior executives or leadership teams

• Outstanding organisational skills and the ability to manage multiple priorities with confidence

• Strong diary management, travel coordination, and meeting planning experience

• Excellent communication and stakeholder management skills

• A proactive, solution-oriented approach with a natural ability to anticipate needs before they arise

• Experience coordinating projects, tracking actions, and working across multiple stakeholders

• High levels of professionalism, discretion, and attention to detail

• Strong Microsoft Office skills and a willingness to explore how AI and digital tools improve the way work gets done

• Exposure to audits, compliance activities, office operations, or facilities projects is a plus

• Fluency in Swedish and English, both spoken and written is essential for this role