Our Company
HCEsquared® is a leading healthcare solutions platform developed by healthcare specialists for healthcare specialists to elevate patient care. We serve our community of clinicians by delivering practical clinical and non-clinical content through digital and in-person connections. We provide our clinicians with solutions to serve their patients through onsite and digital educational content based on the newest and best therapies and techniques from respected thought leaders in the field of dermatology as well as services to enhance their career trajectories. Our offerings have been proven to enhance clinician confidence, demonstrated by our exceptional audience and partner retention rates for our ecosystem. The HCEsquared® Events Team develops and executes continuing medical education in-person and virtual conferences and courses. For more details on our clinician offerings and continuing medical education, please visit our portfolio companies on the hcesquared.com website. Our conferences can be viewed at www.dermsquared.org
WHY JOIN HCESQUARED®?
At HCEsquared®, our mission is simple: elevate patient outcomes by elevating the people who deliver care. When you join us, you become part of a team that blends healthcare expertise, educational excellence, and a shared commitment to making a measurable impact.
Meaningful Work
Your contributions directly strengthen the skills and performance of healthcare professionals. Your work ultimately improves patient lives.
Growth-Driven Culture
We develop our people through coaching, stretch assignments, and opportunities to lead. Your professional growth isn’t a perk, it’s a priority.
Values-Led Teamwork
You’ll collaborate with high-performing colleagues who care about integrity and continuous improvement.
Empowered Innovation
We encourage new ideas and give you the autonomy to innovate and improve processes.
Flexibility With Accountability
Remote work creates the flexibility you need while maintaining the high expectations for performance, communication, and ownership.
THE ESSENTIALS
This role is best suited for individuals who thrive in a fast-paced, entrepreneurial environment and bring a proven track record of delivering results through strong partnership and influence.
- Vision – the ability to zoom out, define what “good” looks like, and clearly communicate that direction across and beyond the organization.
- Strategic problem solving – the ability to translate vision into action by breaking complex opportunities or challenges into simple, executable strategies.
- Grounded Leadership – the ability to lead with confidence in direction while demonstrating humility in execution, taking ownership, seeking input, and adapting as new information emerges.
- Accountability and collaboration – the ability to take ownership of outcomes while motivating others to work effectively across the organization and setting clear expectations.
- Grit – the willingness and ability to overcome challenges, move beyond ideas, and consistently drive results.
JOB DESCRIPTION
Title: Senior Meeting Manager
Reporting to: Chief Experience Officer
Location: Remote (U.S.) - Eastern or Central Time Zones
Applicants must be legally authorized to work in the United States. HCEsquared® does not sponsor or assume sponsorship of employment visas.
ROLE SUMMARY & ACCOUNTABILITY
The Senior Meeting Manager will be responsible for end-to end project management and logistics of various live in-person and hybrid conferences. This role entails collaboration with expert medical faculty, various internal departments, fellow conference team members, and external vendors. This role requires on-site oversight of up to 5 in person events throughout the year, and accountability for program KPIs such as registration goals, attendee satisfaction, among other program-specific metrics.
The position will be part of the Events team which executes numerous in person, hybrid, and virtual events for dermatology healthcare providers on an annual basis. Prior experience in healthcare conference development is preferred, and experience in dermatology continuing medical education is a bonus.
RESPONSIBILITIES
Program Development
- This is as much a strategic role as a logistical one; The position will require working closely with clinical advisors and subject matter experts to develop the agenda, identify speakers, and curate the format of the conference
- The role will involve collaboration and support from medical writers, other internal scientific resources, and conference team members to develop and identify the structure or formats of sessions such as hands-on workshops, breakout sessions, and networking events
- Lead planning calls with co-directors and chairs regarding status of faculty confirmations, agenda updates, and conference overviews
- Communicate and present to the executive team regarding strategy and specifics of your assigned events
- This role is accountability for meeting timelines and milestones for agenda development, as well as collaboration with marketing to assist with marketing key programming and features to drive attendance to the event
Planning
- Manage project timelines and status reports
- Source venues and negotiate hotel contracts
- Manage hotel room blocks and housing
- Arrange food and beverage
- Create memorable special receptions, activities, and social events
- Collaborate with our inhouse and external partner production team members to arrange AV, floor plans, internet and power
- Organize local staffing and security. Provide proactive, hands-on support during the set-up, execution, and breakdown onsite and be able to problem-solve and make quick decisions in real time
- Process post program reporting including attendance, analysis of conference evaluations, and budget reconciliation to leverage feedback to improve future events
Sponsor Coordination
- Work with various sponsors (pharma companies) to coordinate subgroup sessions at our conferences including Product Theaters and Advisory Boards
- Collect and track sponsorship assets
- Develop and distribute communication, guidelines, and logistics to sponsor contacts
- Independently manage smaller events for sponsors as stand-alone ad boards, roundtables
Meeting Material preparation
- Gather and prepare meetings materials for production such as signage, badge holders, handouts, meeting swag, and other giveaways
Special Projects
- While this role will have an assigned group of conferences to lead, you will play a supportive role to the rest of the conference team to contribute to our flagship larger scale events where time allows
QUALIFICATIONS & SKILLS
Required
- 4-year degree from an accredited institution
- 5+ years of hands-on conference or association meeting management
- Demonstrated experience in working with key opinion leaders and subject matter healthcare experts in development of agendas or educational initiatives
- Extensive event planning, execution, logistics and meeting management
- High comfort level with technology including website platforms
- Strong proficiency in Microsoft Office Suite required (Word, Excel, and Power Point)
- Strong understanding of meeting technologies (Cvent, PassKey, Conference Mobile Applications such as CrowdCompass a plus)
- Virtual meeting technology experience: Zoom, Microsoft Teams, GoToMeeting
- Self-motivated, fast learner who is ready to hit the ground running
- Extremely detail-oriented
- Problem solver with ability to be resourceful and solution-oriented
- Ability to work independently and under tight timelines on multiple projects at a time
- Strong written and verbal communication skills
- Up to 30% travel (approximately 5 conferences per year)
Preferred
- Medical conference, society, or medical education event experience
- Certified Meeting Professional (CMP) designation
- Experience working with the Adobe Creative Suite (Photoshop) and knowledge of basic HTML
- CME experience and Dermatology education
SALARY & BENEFITS
This is an opportunity to do meaningful work, grow your impact, and continue developing your expertise within a high-performing, mission-driven organization.
Salary is commensurate with experience and qualifications. HCEsquared® offers a comprehensive benefits package designed to support the health, flexibility, and professional growth of our team, including:
- Fully remote work environment with a flexible time off policy
- Dedicated professional development support, including reimbursement for approved learning and development activities.
- Comprehensive wellness benefits, including medical, vision, and dental coverage, with a significant portion of premiums subsidized for employees and eligible dependents, as well as access to HSA, FSA, and Dependent Care FSA plans
- Employer-paid life insurance, short-term disability, and long-term disability coverage
- 401(k) retirement plan with company matching
- Cell phone reimbursement for business use
- Home office stipend to support a productive remote setup
