Role Overview

The Executive Assistant provides high-level administrative and operational support to the Chief Legal Officer and other Executives as assigned. This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities in a fast-paced, highly confidential environment. The Executive Assistant serves as a trusted partner, ensuring efficient coordination and completion of a range of scheduling, document execution and management tasks.The Executive Assistant will provide focused support to assigned leaders and teams while operating as a cohesive member of our administrative team and provide backup support as needed.

Key Responsibilities

Executive Support

• Manage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teams

• Coordinate travel arrangements, including itineraries, logistics, and expense reporting

• Serve as a liaison between leadership and internal/external stakeholders

• Upload Board and Committee materials to Boardvantage

Legal Operations & Coordination

• Coordinate execution of legal documents and deliverables in a fast-paced environment

• Coordinate the execution and filing of Board and Committee minutes. Maintain legal documents, files, and records with strict confidentiality

• Coordinate document routing, signature processes, and document management systems

• Assist with compliance tracking, audits, and filings as needed

Project & Process Management

• Support cross-functional initiatives and projects

• Identify opportunities to improve administrative processes and workflows

• Help manage department budgets, invoices, POs and vendor relationships

Qualifications

• Bachelor’s degree or equivalent experience

• 5+ years of executive administrative experience, preferably supporting senior leaders in a legal environment

• Familiarity with legal terminology, board matters, and compliance processes is strongly preferred

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Excellent organizational, time management, and multitasking skills

• Detail-oriented

• High level of discretion and judgment, and ability to handle confidential information

Position Location

This is a remote role; periodic travel to team and company events is required.

The anticipated salary range for candidates for this role is $105,000 - $120,000. The final salary offered will depend on several factors, which may include, but not limited to, relevant years of experience, educational background, and geography.