Accounts Payable Specialist

Accountabilities:

• Process and analyze invoices through Bill.com, ensuring accurate expense classification, payment terms, approvals, and timely payment processing.
• Manage employee expense processes using SAP Concur and Ramp, ensuring expenses are properly reviewed, recorded, and supported.
• Review vendor and contractor agreements to determine the appropriate accounting treatment for related expenses.
• Prepare and maintain expense amortization schedules for prepaid expenses and ensure accurate period-end accounting.
• Analyze weekly cash requirements and support effective cash planning and expense management.
• Ensure accounts payable activities comply with applicable accounting standards, laws, regulations, and internal controls.
• Review payments to healthcare providers and support compliance with applicable Sunshine Act requirements.
• Assist with internal and external audits by preparing documentation, reconciling information, and responding to auditor requests.
• Build and maintain strong vendor relationships while investigating and resolving invoice, payment, and account discrepancies.
• Partner with internal teams to resolve issues, improve communication, and identify opportunities to streamline financial processes.
• Monitor expenses against budgets and use accounting systems and reporting tools to maintain accurate financial information.
• Support timely preparation and filing of 1099 forms and other required financial documentation.

Requirements:

• Bachelor's degree in Accounting or a related field, with 2–3 years of relevant accounting or accounts payable experience.
• Solid understanding of accounting principles, standards, and financial controls, ideally within healthcare, medical technology, software, or another regulated environment.
• Proficiency with NetSuite and Microsoft Excel or Google Sheets, with strong ability to analyze and organize financial data.
• SAP Concur experience is required, while experience with Bill.com and Ramp is a strong advantage.
• Strong analytical and problem-solving abilities, with exceptional attention to detail and a consistent focus on accuracy.
• Ability to work independently, take initiative, and manage responsibilities effectively in a fast-paced startup environment.
• Adaptability and comfort embracing changing priorities, processes, and business needs.
• Excellent communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.
• Strong organizational and time-management skills, including the ability to manage multiple priorities and meet deadlines.
• A collaborative mindset and willingness to contribute to process improvements and team objectives.

Benefits:

• Base salary of $70,000–$80,000 USD, with the range adjusted according to location, experience, skills, and internal equity.
• 10% target annual bonus, bringing total target compensation to approximately $77,000–$88,000 USD.
• Additional total rewards may include stock options, paid benefits, and employee perks.
• Remote-first working environment with teams distributed across the United States and internationally.
• Opportunity to work within a collaborative accounting team at a growing healthcare technology organization.
• Exposure to healthcare finance, regulatory compliance, audits, and technology-enabled accounting processes.
• Opportunities to contribute to process improvements and take ownership in a dynamic startup environment.
• Occasional travel may be required for team meetings and cross-functional projects.