Accounts Payable, Spend Management Coordinator

Accountabilities

• Monitor corporate card activity for unusual, unauthorized, or out-of-policy transactions and follow up directly with cardholders when clarification is required.
• Maintain accurate records of corporate cardholders, spending limits, account changes, and related information.
• Review employee expense reports for accuracy, completeness, proper categorization, receipts, and compliance with company policies.
• Identify missing documentation, policy violations, and incorrectly categorized expenses, working with employees to resolve discrepancies promptly.
• Help maintain and improve expense policy documentation so employees have clear and accessible guidance.
• Monitor cloud and compute-related expenses, including AI and technology services, and help ensure spending is aligned with approved enterprise agreements and accounts.
• Track department-level budgets against actual spending on a regular basis and identify relevant variances or outstanding items.
• Build and maintain clear reports covering spending trends, budget performance, variances, and unresolved issues for finance leadership and department stakeholders.
• Support month-end close activities by ensuring card and expense information is complete, accurate, and correctly categorized before being transferred to accounting.
• Contribute to the development of clean, scalable, and repeatable processes for corporate spending, expense management, and financial reporting.

Requirements

• 0–2 years of experience in finance, accounting, operations, administration, or a related field; relevant internships are considered.
• Comfortable working with Excel or Google Sheets, including basic formulas, data organization, and spreadsheet-based reporting.
• Exceptional attention to detail and the ability to identify small discrepancies before they become larger financial or compliance issues.
• Strong written communication skills and the ability to follow up professionally with employees regarding expenses, documentation, and company policies.
• Highly organized, dependable, and capable of managing recurring, deadline-driven responsibilities such as monthly reporting and renewal tracking.
• Ability to work independently while maintaining accuracy and consistency across repetitive financial processes.
• High level of integrity and discretion when handling sensitive financial, payment, and employee information.
• Basic understanding of accounting concepts such as expense categorization, accruals, and budget-versus-actual analysis is advantageous.
• Previous experience with Brex, Ramp, or a similar corporate card and expense management platform is a plus.
• Ability to thrive in a fast-paced, high-ownership environment and adapt quickly as processes and responsibilities evolve.

Benefits

• Competitive compensation of approximately ₹570–₹760 INR per hour, depending on relevant skills, experience, competencies, and location.
• Fully remote opportunity based in India.
• High-impact environment with significant ownership and autonomy.
• Career growth opportunities tied directly to individual contribution and impact.
• Hands-on exposure to finance operations, corporate spend management, budgeting, reporting, and accounting processes.
• Opportunity to work in a fast-growing technology environment at the forefront of artificial intelligence.
• Continuous learning and development alongside experienced professionals and highly skilled teams.
• Opportunity to contribute to scalable processes supporting advanced AI development.
• Fast-paced environment suited to ambitious professionals who enjoy ownership, problem-solving, and rapid execution.