Accountabilities:

• Provide high-level administrative support to executive leadership, ensuring efficient coordination of calendars, meetings, communications, and daily operational priorities.
• Manage training records, qualification documentation, presentations, and other business-critical materials while maintaining organized and compliant records.
• Coordinate travel arrangements, expense reporting, purchase requisitions, office supplies, and inventory management to support departmental operations.
• Support organizational initiatives such as contract transitions, cross-functional coordination, security clearance processes, and employee scheduling requirements.
• Plan and execute meetings, corporate events, and departmental activities, including logistics, vendor coordination, and on-site support when required.
• Prepare, edit, and distribute reports, presentations, correspondence, and other business documents with a high level of accuracy and professionalism.
• Serve as a central point of contact for internal and external stakeholders, responding to inquiries and facilitating effective communication across teams.
• Identify opportunities to improve administrative processes, embrace digital tools including AI-enabled solutions, and maintain strict confidentiality when handling sensitive information.

Requirements

• High School diploma or GED required; extensive administrative support experience in a professional business environment.
• Minimum of 10 years of relevant administrative or executive support experience.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, along with strong computer and internet research skills.
• Proven ability to manage multiple priorities, adapt to changing deadlines, and work independently with minimal supervision.
• Excellent organizational, problem-solving, and time management skills with exceptional attention to detail.
• Strong written and verbal communication skills and the ability to interact professionally with executives, colleagues, vendors, and external partners.
• Experience preparing reports, presentations, financial documentation, travel arrangements, and administrative records.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Comfortable learning and using new technologies, including AI-based tools, to improve efficiency.
• Willingness to travel approximately 15% as needed.
• U.S. citizenship required with the ability to obtain and maintain a DOE or DOD security clearance.

Benefits

• Competitive annual salary ranging from $64,000 to $90,000, based on experience, location, and qualifications.
• Comprehensive medical, dental, retirement, and additional employee benefit programs.
• Performance-based incentive opportunities in addition to base compensation.
• Flexible work schedules and generous paid time off to support work-life balance.
• Fully remote position with approximately 15% travel.
• Professional development opportunities, mentorship programs, and continuing education support.
• Inclusive, collaborative, and mission-driven work environment.
• Ongoing learning, training, and career growth opportunities.