Accountabilities:

The Administrative Assistant will provide essential operational support to distribution leadership by coordinating administrative activities, improving team efficiency, and ensuring seamless execution of daily priorities.

• Provide professional administrative support to senior leaders, ensuring timely follow-up and effective coordination of activities.
• Manage calendars, schedule meetings, coordinate logistics, and support virtual and in-person meeting preparation.
• Arrange domestic and international travel, including transportation, accommodations, and detailed itineraries.
• Prepare and process expense reports while ensuring accuracy and timely submission.
• Develop and format correspondence, reports, presentations, and other business documents.
• Coordinate conference room reservations, catering requirements, and virtual meeting technology needs.
• Respond to routine requests from internal and external stakeholders with professionalism and efficiency.
• Maintain organized electronic and physical filing systems while ensuring confidentiality of sensitive information.
• Support purchase order requests and collaborate with finance and sourcing teams on vendor payment processes.
• Assist with department projects, events, and team initiatives as assigned.
• Prioritize multiple responsibilities, meet deadlines, and provide updates on ongoing activities.
• Escalate issues requiring leadership attention and contribute to continuous improvement of administrative processes.

Requirements:

The ideal candidate will have strong administrative expertise, excellent organizational capabilities, and the ability to operate independently while supporting senior stakeholders in a collaborative environment.

• Associate’s or Bachelor’s degree in Business Administration, a related discipline, or equivalent professional experience.
• 2–4 years of experience in administrative support, office coordination, executive assistance, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills with a professional approach to stakeholder interactions.
• High attention to detail and commitment to accuracy in all administrative tasks.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with virtual meeting platforms and basic audio-visual technologies.
• Ability to manage confidential information with discretion and sound judgment.
• Strong customer service mindset with excellent interpersonal skills.
• Ability to work effectively both independently and as part of a distributed team.
• Flexibility, adaptability, and confidence working in a changing business environment.

Benefits:

The role offers a comprehensive rewards package designed to support employees’ professional development, personal well-being, and financial security.

• Competitive salary range of approximately $56,650–$84,970 annually, depending on experience, skills, education, and location.
• Potential eligibility for annual, sales, or other incentive compensation programs.
• Flexible remote work environment.
• Comprehensive health, dental, and vision benefits.
• Retirement savings programs and financial wellness resources.
• Paid time off and employee well-being programs.
• Opportunities for skill development, career growth, and leadership development.
• Access to programs supporting mental, physical, and financial well-being.
• Inclusive workplace culture with opportunities for community involvement and professional growth.