This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Bookkeeper / Administrative Coordinator based in South Africa.
This role offers the opportunity to support the smooth financial and operational running of a fast-paced, creative environment. You will play a key part in coordinating clients, managing administrative workflows, and supporting bookkeeping activities that keep projects and teams running efficiently. Acting as a central point of contact, you will handle communication, scheduling, documentation, and financial coordination tasks with accuracy and professionalism. The role blends operations, finance support, and client coordination, making it ideal for someone who enjoys structure, multitasking, and problem-solving behind the scenes. You will work closely with leadership and creative teams to ensure day-to-day operations remain organized and effective. This is a remote position with exposure to international working hours and dynamic workflows.
Accountabilities
- Act as the primary point of contact for incoming client inquiries across email, phone, and digital channels.
- Respond to leads promptly and professionally while maintaining accurate communication records.
- Coordinate and schedule discovery calls, meetings, follow-ups, and internal leadership calendars.
- Maintain and update client databases, ensuring all information is accurate and well organized.
- Support the preparation of proposals, contracts, invoices, presentations, and meeting materials.
- Assist with day-to-day administrative operations to ensure smooth studio and team functioning.
- Support bookkeeping activities including financial tracking, expense organization, and invoice coordination.
- Manage accounts receivable follow-ups and assist with vendor payment coordination.
- Maintain structured financial records and documentation for reporting and compliance purposes.
- Liaise with external accounting or bookkeeping consultants when required.
Requirements
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills with a professional client-facing approach.
- High attention to detail and strong problem-solving abilities.
- Ability to work independently while maintaining strong collaboration with team members.
- Experience managing scheduling, coordination tasks, and operational workflows.
- Comfortable working in a fast-paced, creative, and dynamic environment.
- Self-motivated, proactive, dependable, and able to take initiative without constant supervision.
- Familiarity with tools such as Google Workspace, Microsoft Office, scheduling systems, and cloud storage platforms.
- Experience with bookkeeping tools such as QuickBooks or similar systems is highly advantageous.
- Exposure to project management or operational software (e.g., Monograph or similar tools) is a plus.
- Background in creative industries such as design, architecture, hospitality, or construction is beneficial.
Benefits
- Fully remote position allowing you to work from home.
- Opportunity to work aligned with US business hours (9am–5pm EST).
- Exposure to a fast-paced, creative, and international working environment.
- Opportunity to develop skills in both operations and financial coordination.
- Collaborative team culture with strong emphasis on organization and process improvement.
- Professional growth opportunities within a dynamic operational setting.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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