Client Funds Accounting Specialist

Accountabilities

• Perform daily bank reconciliations for payroll, tax, and benefits accounts, validating deposits, withdrawals, and other financial transactions for accuracy and completeness.
• Investigate and resolve discrepancies between bank statements, cash balances, and outstanding items, making appropriate cash adjustments based on reporting.
• Monitor daily and weekly cash balances by client and across the overall client base to ensure timely remittances, accurate collections, and proper clearing of funds.
• Reconcile incoming wires and ACH transactions for payroll and tax accounts, as well as client credits and other client-held funds.
• Collaborate with internal teams to identify and resolve system issues, coordinate corrections, and address payroll, tax, and benefits exceptions.
• Work directly with banking partners regarding returned items, inquiries, and other account-related matters.
• Provide payment confirmations and supporting documentation to relevant tax and finance teams and assist with monthly financial reconciliations.
• Monitor team email accounts and ensure client-funds-related inquiries receive timely and accurate responses.
• Identify opportunities for process improvements, contribute to updated procedures, and support initiatives designed to increase efficiency and accuracy.
• Assist with new business initiatives and other accounting or client-funds projects as required.

Requirements

• Bachelor’s degree in Finance, Accounting, or a related field.
• 2–5+ years of experience in payroll services, banking operations, accounting, or a closely related environment is strongly preferred.
• Experience with MasterTax, WEX, CobraPoint, or similar payroll and financial systems is a plus.
• Strong understanding of bank reconciliations, cash activity, financial transactions, and discrepancy resolution.
• Exceptional attention to detail with a high level of accuracy and integrity when handling financial information.
• Strong analytical, problem-solving, and organizational skills, with the ability to manage multiple systems, transactions, and priorities simultaneously.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams and external banking partners.
• Proficiency with Microsoft applications, particularly Excel and Access.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Comfortable working in a fast-paced setting and adapting to changing priorities and business needs.
• Ability to work remotely five days per week during designated business hours from a U.S.-based location.
• Ability to remain seated and work at a computer or workstation for extended periods, typically 7–8 hours per day, and operate computer, phone, and multiple software systems simultaneously.

Benefits

• $20.00–$24.00 per hour base pay, depending on job-related knowledge, skills, experience, and location.
• Eligibility for an annual performance-based bonus.
• Eligibility for restricted stock unit grants based on individual performance.
• Comprehensive employee benefits package.
• Fully remote work arrangement for U.S.-based employees.
• Equal opportunity workplace committed to inclusion, diversity, and accessibility.
• Reasonable accommodations available throughout the recruitment and employment process.
• Opportunities to contribute to process improvement and new business initiatives.
• Collaborative environment with opportunities to work across accounting, payroll, tax, banking, and other internal functions.