This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Clinical Study Administrator based in Canada.
This role plays a key part in the smooth coordination and execution of clinical research activities that contribute directly to the development of new therapies and improved patient outcomes. You will support clinical trial operations from start-up through to close-out, ensuring documentation, compliance, and communication processes are managed with accuracy and efficiency. Working within a collaborative Local Study Team, you will interact with investigators, clinical research associates, and external partners in a fast-paced, regulated environment. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining compliance with international clinical standards. It is an opportunity to contribute to meaningful healthcare innovation while supporting high-quality study delivery. The role is based in Ontario with a hybrid arrangement requiring on-site presence three days per week.
Accountabilities:
In this role, you will support the coordination and administrative execution of clinical studies across all phases, ensuring compliance, documentation integrity, and operational efficiency. You will work closely with internal teams and external stakeholders to facilitate smooth study delivery.
- Support the coordination and administration of clinical trials from start-up through execution and close-out activities.
- Assist in the preparation, review, tracking, and submission of regulatory and ethics documentation to EC/IRB and regulatory authorities.
- Act as a key administrative point of contact, liaising with investigators, CRAs, vendors, and study teams throughout the study lifecycle.
- Maintain and update essential trial documentation, ensuring inspection readiness of eTMF and ISF systems in line with ICH-GCP requirements.
- Support study setup, maintenance, and data entry within clinical tracking systems and document management platforms.
- Contribute to contract preparation, study material coordination, and site-level administrative tasks where applicable.
- Assist in the organization of study meetings, preparation of materials, document distribution, and communication tracking.
- Ensure timely archiving, document control, and compliance with internal SOPs, ethical standards, and regulatory requirements.
Requirements:
The ideal candidate brings strong administrative capabilities, attention to detail, and an understanding of clinical research environments, combined with excellent communication and organizational skills.
- Secondary school diploma or equivalent; further education in life sciences or administration is an asset.
- Prior administrative experience, preferably within healthcare, pharmaceutical, or clinical research settings.
- Familiarity with clinical study processes and an understanding of ICH-GCP standards is highly desirable.
- Strong computer literacy and ability to work with document management and clinical tracking systems.
- Excellent organizational and time management skills, with the ability to manage multiple tasks in a fast-paced environment.
- Strong written and verbal communication skills in English.
- High attention to detail, accuracy, and ability to maintain compliance with strict regulatory requirements.
- Strong interpersonal skills with the ability to work effectively in cross-functional and international teams.
- Adaptable, proactive, and comfortable supporting shifting priorities in a regulated environment.
- Integrity, professionalism, and commitment to ethical standards in clinical research.
Benefits:
- Opportunity to contribute to meaningful clinical research and patient-focused innovation
- Exposure to global clinical study operations and international regulatory standards
- Collaborative and supportive team environment within a structured clinical research framework
- Professional development opportunities in clinical operations and study management
- Experience working in a highly regulated, quality-driven healthcare environment
- Competitive compensation package aligned with experience and industry standards
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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