This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Coordinator, Regional Events & Meetings based in India.
This role offers an opportunity to support large-scale international events within a global entrepreneurial community, contributing to seamless execution of regional meetings and conferences across Europe and South Asia. You will play a key role in managing event registrations, coordinating attendee communications, and ensuring smooth operational delivery for members, speakers, and partners. The position combines strong administrative precision with high-touch customer service in a fast-paced, globally connected environment. You will collaborate with cross-functional teams to support event planning, logistics, and on-site coordination. Working across time zones and cultures, you will help ensure a high-quality experience for participants at every stage of the event lifecycle. Your work will directly support impactful gatherings that foster learning, networking, and entrepreneurial growth.
Accountabilities
- Manage end-to-end registration processes for assigned global events, including setup of event listings in CRM systems, configuration of fees, confirmations, waivers, and cancellation policies.
- Oversee attendee data management, including registration lists, waitlists, payments, invoicing, receipts, and reconciliation using CRM tools and Excel.
- Coordinate hotel rooming lists, vendor communications, event logistics, shipping, packing, badge creation, and on-site registration operations.
- Serve as the primary point of contact for member inquiries, providing timely and professional customer service via email and phone.
- Produce and distribute accurate registration reports, event data, and tracking updates for internal stakeholders and leadership teams.
- Support event communications including emails, website updates, promotional content, and on-site materials.
- Maintain and update event procedures and documentation while supporting continuous process improvement initiatives.
- Assist with event planning activities such as registration launch coordination, F&B selections, dietary requirements, and vendor liaison activities.
Requirements:
- Bachelor’s degree in Business Administration, Events Management, Communications, or related field.
- 2+ years of experience in event coordination, administration, association work, or similar operational roles.
- Strong proficiency in Microsoft Excel and Microsoft Office tools; familiarity with CRM/event platforms (e.g., Cvent) is an advantage.
- Excellent organizational and multitasking skills with strong attention to detail.
- Strong customer service orientation with the ability to communicate professionally and diplomatically with senior stakeholders and members.
- Excellent written and verbal English communication skills.
- Ability to work in a structured, process-driven environment with tight deadlines and shifting priorities.
- Willingness to travel internationally and domestically up to 15% and support occasional early/late meetings across time zones.
- Proactive, solution-oriented mindset with strong teamwork and coordination skills.
Benefits:
- Competitive monthly salary in line with experience and global nonprofit standards.
- Flexible and globally oriented work environment with exposure to international events.
- Opportunity to work within a mission-driven global entrepreneurial community.
- Professional development and learning opportunities across events, operations, and stakeholder engagement.
- Exposure to large-scale international event management and cross-cultural collaboration.
- Collaborative and supportive team environment with strong knowledge-sharing culture.
- Travel opportunities linked to regional and global events.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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