We have an administrative support opening for the Data Science Institute (DSI). You will work in a dynamic and fast-paced environment performing a combination of complex and difficult administrative assignments with multiple components, requiring independent judgement and follow through, formulating recommendations, resolving complex issues, and establishing procedures. This position is in support of the Workforce team in the Computing Directorate.

You will:

• Serve as the primary support for the Data Science Institute’s Director, managing complex calendars and travel, providing insight, and support.
• Support student and mentor programs through calendar management, communications, tracking, onboarding, and offboarding activities.
• Process and coordinate hiring, visa, foreign national, and Academic Cooperation Program paperwork in partnership with LLNL Immigration and Computing Workforce teams.
• Provide administrative support for meetings, events, briefings, seminars, workshops, and student and mentor engagement activities.
• Maintain program webpages, surveys, internal guidance materials, and other guidance documentation.
• Serve as an administrative resource for policies, procedures, and operational issues affecting students, mentors, and leadership. Coordinate monthly meetings with program leadership and support planning, readiness, and follow-up actions.
• Serve as primary Time and Absence Coordinator and LTRAIN Coordinator.
• Perform other duties as assigned.

• Ability to obtain and maintain a US DOE Q-level security clearance which requires U.S. Citizenship.
• Advanced computer skills, including experience with software programs such as Microsoft Office Suite, Adobe Acrobat, SharePoint, Confluence, WebEx, and the ability to learn new software quickly.
• Advanced knowledge and experience coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area while demonstrating advanced organizational skills, an attention to detail, and follow through skills.  
• Advanced experience coordinating and prioritizing high volume requests in a dynamic environment and developing out of box solutions to unique administrative and operational challenges.  
• Effective interpersonal skills with the ability to handle sensitive and confidential hiring and personnel information with tact, discretion, and mature judgement.
• Excellent problem-solving skills and possesses initiative and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Proven ability to be self-motivated and flexible with the ability to set priorities and goals. 
• Experience working effectively as a team member, as well as independently.

Qualifications we desire

• Experience with LLNL systems and processes. 
• Knowledge of LLNL business applications and processes such as LAPIS, SmartRecruiters, LEAP, TIME, FTS, VTS and ePay.

Pay Range

$38.03 - $45.63 Hourly 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values 

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

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To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

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