Essential Responsibilities

• Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.
• Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.
• Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time
• Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.
• Attend meetings as needed, with a focus on driving organizational efficiency
• Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc.
• Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May
• Supporting multiple Senior Executive staff
• Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc.
• Provide support for across teams such as marketing, sales, people, operations for special projects
• Plan company events including social, professional development, and business development
• Manage, process, and review expenses for the executives, and their team’s direct reports as needed
• Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org
• Schedule internal and external meetings with a variety of cross-functional partners
• Coordinate meetings across time zones
• Respond and take action on a high volume of slacks and emails with urgency and professionalism
• Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups
• Other duties as assigned

Skills and Abilities

Success in this role typically requires the following competencies:

• Impeccable discretion and integrity when handling confidential or sensitive information
• Ability to understand and relate to the agile startup and engineering mindset
• Excellent written, verbal, and presentation skills
• Strong attention to detail and highly-organized
• Ability to multitask and adapt to shifting priorities in a fast-paced work environment
• Passionate about self-driving cars and their impact on the world

Qualifications and Experience

Candidates most successful in this role typically hold the following qualifications or comparable knowledge or experience:

Required

• 7 + years of experience supporting multiple Senior Executives.
• Experienced in executive scheduling, team coordination, and flexible environments
• Demonstrated a high level of initiative and professionalism.
• Strong time management and problem-solving skills with the ability to prioritize work.
• Outstanding written and verbal communication skills, with close attention to detail.
• Strong organizational skills with the ability to define and take on new responsibilities
• Ability to handle highly confidential information with sensitivity and professionalism.

Desirable

• Experience using Google Suite
  
  

Physical Requirements

• Standard office working conditions which includes but is not limited to:
• Prolonged sitting
• Prolonged standing
• Prolonged computer use

Travel required? - Minimal: 1%-10%

Benefits and Perks

• Comprehensive healthcare suite including medical, dental, vision, life, and disability plans. Domestic partners who have been residing together at least one year are also eligible to participate.
• Health Savings and Flexible Spending Healthcare and Dependent Care Accounts available.
• Rich retirement benefits, including an immediately vested employer safe harbor match.
• Generous paid parental leave as well as a phased return to work.
• Flexible vacation policy in addition to paid company holidays.
• Total Wellness Program providing numerous resources for overall wellbeing

Don’t meet every single requirement? Studies have shown that women and/or people of color are less likely to apply to a job unless they meet every qualification. At May Mobility, we’re committed to building a diverse, inclusive, and authentic workforce, so if you’re excited about this role but your previous experience doesn’t align perfectly with every qualification, we encourage you to apply anyway! You may be the perfect candidate for this or another role at May.

Want to learn more about our culture & benefits? Check out our website!

May Mobility is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetics or any other legally protected basis. Below, you have the opportunity to share your preferred gender pronouns, gender, ethnicity, and veteran status with May Mobility to help us identify areas of improvement in our hiring and recruitment processes. Completion of these questions is entirely voluntary. Any information you choose to provide will be kept confidential, and will not impact the hiring decision in any way. If you believe that you will need any type of accommodation, please let us know.

Note to Recruitment Agencies: May Mobility does not accept unsolicited agency resumes. Furthermore, May Mobility does not pay placement fees for candidates submitted by any agency other than its approved partners.