The VFX Coordinator position will manage the day-to-day administrative functions for the EVP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives.

Essential Responsibilities:

• Supports the EVP, VFX in the daily running of the department, taking notes on all projects in various stages of production, managing various calendars & databases to ensure smooth operations of the studio
• Manages any required distribution of digital materials for assigned Universal Pictures films in various phases of production
• Research and organizes exploratory opportunities for up-and-coming innovative technology, ideas and projects
• Provides support for accounting functions, such as processing invoices, submitting expense reports and purchase orders
• Arranges all travel & accommodations for our internal and project-based teams
• Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for EVP of Visual Effects
• Assist in research of potential VFX crew hiring
• Assist in on-boarding of any new freelance staff
• Schedule meetings (production, finance, asset, clearances, computer support, labor relations, marketing, product placement, security, insurance, etc.) with filmmakers and/or studio department heads specific to each project

Basic Qualifications:

• Experience: Minimum of 2 years of experience in a VFX coordination role or similar position.
• Technical Skills: Proficiency with the Apple platform, Word, Excel, Filmmaker Pro, Airtable
• Communication Skills: Superior interpersonal skills in both verbal and written communications
• Organizational Skills: Strong organizational and multitasking abilities.
• Attention to Detail: Acute attention to detail and a commitment to delivering high-quality work.
• Team Player: Ability to work collaboratively in a fast-paced environment.
• Prioritization: Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
• Anticipation: Proven ability to anticipate needs and proactively address issues or concerns

Desired Characteristics:

• Industry Knowledge: Understanding of the artistic and technical processes involved in VFX production.
• Problem-Solving Skills: Strong problem-solving abilities and the capacity to adapt quickly to changes.
• Team Spirit: Strong team player that enjoys working independently and as part of a team
• Communication: Excellent verbal and written communication skills required. 
• Organization: Well organized with strict attention to detail.  Ability to multi-task and prioritize work assignments.  Ability to work with and maintain confidential information. 
• Initiative: Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure.

Additional Requirements:

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].