The Creative Coordinator is a vital member of the Creative Advertising department, supporting the management of A/V, print, and digital campaigns for Universal Pictures’ theatrical releases. Working as part of a dynamic and collaborative team, the Coordinator will report to the EVP of Creative Advertising and partner closely with colleagues across the department.

This role will play a key part in supporting both domestic and global teams, helping ensure projects and deliverables are executed in a timely and efficient manner.

Essential Responsibilities

• Provide administrative support, including but not limited to calendar management, scheduling, travel and expense coordination, and invoice processing
• Organize A/V and print advertising materials from early development through multiple revision and final delivery stages
• Prepare creative materials for meetings, including A/V transcripts, print-ready PDFs, and other assets needed both in advance and on short notice
• Ensure timely purchase order processing and track overall budget spend
• Organize and maintain digital assets, including QuickTimes, PDFs, and other creative files
• Coordinate with the Creative Operations team on all A/V dubbing requests
• Handle confidential materials related to unreleased films, adhering strictly to security protocols
• Distribute creative materials internally and to external partners
• Communicate efficiently across platforms, including email, Microsoft Teams, and Google Workspace
• Collaborate with the dub room to share materials with external agencies and vendors
• Maintain records of filmmaker and executive correspondence
• Manage multiple projects simultaneously, prioritizing based on deadlines and workflow needs

• 2+ years of experience using Microsoft Word, Excel, and PowerPoint
• Willingness to work extended hours and overtime, including weekends, with little notice

Desired Characteristics:

• Administrative experience working in the entertainment industry, especially at a Creative Agency or Entertainment Marketing company/studio
• Prior experience in advertising or marketing is a plus
• Professional and polished phone demeanor
• Excellent written and verbal communication skills, with strong organizational abilities, attention to detail, and follow-through
• Demonstrated ability to take initiative and work proactively
• Ability to manage multiple priorities and handle a fast-paced environment
• Strong work ethic, dependable, and solutions-oriented
• Ability to work both independently and collaboratively as part of a team
• 4-year college degree, preferably in film, marketing/business, or communications 

Additional Requirements: 

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week.  The Company reserves the right to change in-office requirements at any time. 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $60,000.00 - $65,000.00 (paid hourly).

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].