Planning Coordinator

NBCUniversal’s StudioPost department is looking for a Post-Production Planning Coordinator! In this role, you will support the day-to-day scheduling operations for the Picture Department’s Color, Edit, VFX, QC, and Client Services teams across TV and Mastering projects. Responsibilities include working with clients to schedule picture services; serving as a liaison between Picture clients and StudioPost staff; proactively confirming client service needs for the Picture Department; maintaining Picture Department schedules in ScheduAll; and coordinating remote playbacks.

What You’ll Do:

• Manage picture department booking needs for TV and mastering projects  
• Work with operations and talent to identify available services for incoming projects
• Confirm bookings and negotiate available session dates with clients
• Coordinate special requests with clients
• Coordinate remote playbacks with clients and engineering
• Develop working relationships with talent
• Communicate frequently with talent regarding their schedules
• Track talent availability
• Manage and update resources in ScheduAll
• Project month-end and quarter-end financial reconciliation for Finance Department
• Review and approve pre-bills for department services and overages
• Maintain status reports for TV and mastering projects
• Field high volume of phone calls and emails
• Attend meetings as needed
• Assist department with special projects

Let’s Talk About You…

• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed
• Tech-savvy – You are an MS Office whiz and can take on new software with ease
• Customer Service Champion – No request is too big or too small, you put customers and our people first   
• Communicates with ease – You have a way with words; written and verbal
• Impeccable attention to detail – You bring customer requests to life by organizing the team’s daily work plans and scheduling commitments. The studio operations team will excel with your keen attention to work due dates and schedule commitments

What You Must Have:

• Bachelor’s degree or equivalent education or experience in post-production picture finishing
• 3+ years of experience in post-production scheduling, operations or producing
• 2+ years of experience with scheduling programs (i.e. ScheduleAll)

What Would Make You a Stand-out:

• Strong organizational skills
• Desire to work in fast-paced and dynamic environments
• Solution-oriented approach
• Team player
• Strong interpersonal skills with focus on teamwork and client satisfaction

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $65,000- $75,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].