Manager, Care Coordination Operations
***We are not looking for a call-center or clinical background***
Reports To: Director of Care Operations
Employment Type: Full-Time
Salary: $120,000 – $140,000
Eligible States: Arizona, California, Colorado, Delaware, Florida, Georgia, Idaho, Illinois, Indiana, Kansas, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Hampshire, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Vermont, Virginia, Washington and Wisconsin (MST or CST preferred)
Role Overview
Oshi Health is redefining digestive healthcare through telehealth and data-driven remote care. As the Patient Enrollment & Care Operations Manager, you will lead Oshi’s Care Coordination team, owning the patient experience from first contact through ongoing program participation. You will manage a team of Care Coordinators, drive cross-functional projects tied to organization-wide OKRs, and partner with Product, Clinical, and Marketing to continuously improve how patients access and experience care.
What You’ll Do — Key Responsibilities
- Lead and develop the Care Coordination team, ensuring SLA targets are met across all patient communication channels including in-app chat, phone, SMS, and email
- Oversee the high-volume inbound patient chat queue, establishing coverage models, escalation protocols, and quality standards that enable a seamless patient experience at scale
- Create and maintain conversation guides and coaching materials that equip Care Coordinators to educate patients on Oshi's programs, insurance coverage, billing, and care pathways
- Develop workflows supporting patient acquisition, retention, and re-engagement to ensure patients move efficiently through the enrollment funnel
- Identify and resolve bottlenecks in the patient journey, designing SOPs and scalable processes that reduce friction and improve operational efficiency
- Deploy and manage human-AI collaboration tools, including AI-assisted chat routing and automated follow-ups, while maintaining human review checkpoints to protect patient safety
- Ensure compliant EHR usage across the team and partner with Product to evaluate and scale new automation capabilities
- Lead cross-functional initiatives aligned with OKRs, managing timelines and stakeholder communication across Care Operations, Product, Clinical, and Growth teams
- Define, monitor, and enforce SLA benchmarks while maintaining real-time visibility into queue performance and HIPAA compliance
- Own operational reporting across KPIs including enrollment conversion, retention, SLA adherence, and response times
Results You Will Drive
- Driving Revenue Expansion: Enhance patient sign-ups and long-term retention while refining the workflows and Care Coordinator touchpoints to support the patient journey.
- Operational Efficiency: Achieve and exceed KPIs including SLA adherence, response times, conversion, and engagement rates.
- Patient Experience: Help sustain superior patient satisfaction levels by optimizing every interaction within the Care Coordination process.
- Team Development: Build a high-performing Care Coordination team through strong coaching and employee retention practices.
- Compliance Integrity: Maintain full HIPAA compliance and zero data privacy violations among the Care Coordination team.
- Process & Innovation: Document and continuously refine Care Coordination workflows, leveraging AI-enabled tools to improve responsiveness, patient satisfaction, and operational efficiency.
What We’re Looking For — Qualifications & Requirements
Required
- Bachelor’s Degree in healthcare administration, business administration or related field
- 6-8 years of experience in care coordination or operations roles in digital health, telehealth, or virtual care settings
- Demonstrated ability to manage high-volume patient communication queues and maintain SLA performance
- Experience with EHR systems and AI-assisted workflow or automation tools in a healthcare context
- Analytical mindset with the ability to build reports, interpret data, and translate insights into action
- Deep knowledge of HIPAA, data privacy requirements, and healthcare insurance operations
- Flexible with scheduling, including availability for evening or weekend oversight when required
- Proven people management experience with a track record of building accountability, developing team members, and sustaining strong team morale
- Systems thinker with experience designing and scaling end-to-end workflows, and adapting them as new technologies emerge
- Experience managing or supporting a remote, virtual workforce
Preferred
- Master’s Degree in Healthcare Administration or related field
- Familiarity with clinical concepts and GI or chronic disease care models
- Located in CST or MST time zone
- Start-up experience
Compensation & Benefits
- Salary Range: Commensurate with experience, with annual bonus eligibility
- Health Benefits: 90% employee premiums paid for medical, dental, and vision coverage
- Time Off: Flexible PTO + paid holidays + 1 floating holiday
- Retirement: Eligibility to contribute to 401(k)
- Work Style: Remote-first flexibility — work from home anywhere within our accepted states
- Growth: Professional development support as we scale
- Support: Access to a dedicated Life Concierge through Overalls
About Oshi Health
Oshi Health is a virtual digestive health practice on a mission to transform GI care. We combine compassionate, multidisciplinary care with innovative technology to help people with chronic digestive conditions get the answers and relief they deserve. We take time to get to know each patient and develop personalized, whole-person care plans — including medications, dietary changes, and mental health support. When you join Oshi, you’re joining a team — and a mission — that’s changing what great healthcare looks like.
For every Oshi team member, we look for:
- Genuine passion for improving patient lives and transforming GI care
- Strong communication skills and emotional intelligence
- Comfort in a fast-paced, remote-first, mission-driven environment
Note: This job description serves as a general overview and may be subject to change based on organizational needs and requirements.
Oshi Health is an equal opportunity employer that is committed to creating a diverse work environment. To do that, we champion a workplace where each and every person is treated with dignity and respect and is valued for their unique perspective and contributions.
Oshi Health’s policy is to maintain a working environment that encourages mutual respect, promotes harmonious and congenial relationships between employees, and is free from all forms of discrimination and harassment of any employee (or applicant for employment or service provider) by anyone, including supervisors, co-workers, vendors, or clients. Harassment and discrimination in any manner or form is expressly prohibited. There is no tolerance for discrimination or unequal treatment of any kind on the basis of race, color, religion, creed, gender, sex, sexual orientation, gender identity or expression, pregnancy, sexual and reproductive health decisions, national origin, age, disability, genetic information, marital status or civil partnership/union status, familial status, military or veteran status, predisposition or carrier status, domestic violence victim status, alienage or citizenship status, unemployment status, sexual violence or stalking victim status, caregiver status, or any other characteristic protected by law.
This practice applies to all terms, conditions and privileges of employment including, but not limited to, recruitment, selection, promotion, demotion, transfer, layoff, rehire, termination of employment, development and training, compensation, benefits and retirement.
For more information, visit us at www.oshihealth.com
Oshi Health will never contact job candidates via text message or any other messaging platform including WhatsApp, Signal, and Telegram. All official correspondence will occur through email. We will never ask you to share bank account information, cash a check from us, or purchase software or equipment as part of your interview or hiring process. If you have concerns, please reach out to [email protected], and we’ll confirm whether you’re engaging with one of our Oshi teammates!
