Finance Officer - Accounts Payable & Receivable

KEY RESPONSIBILITIES

▸ Accounts Payable & Transaction Processing

• Enter supplier purchases into the finance system, allocating each transaction to the correct cost centre and job code

• Enter credit card and debit card transactions, coding each to the appropriate cost centre and job code

• Confirm that all purchases are supported by valid documentation (tax invoice, receipt or docket) before processing

• Follow up missing, incorrect or unsubstantiated transactions with the relevant staff member or supplier

▸ Accounts Receivable, Funding & On-Charging

• Prepare and process remittances arising from funding invoices

• On-charge purchases to properties in accordance with the approved on-charge spreadsheet

• Monitor and follow up outstanding items and discrepancies relating to funding invoices and property on-charges

▸ Banking & Reconciliation

• Apply bank feeds to payments made, ensuring transactions are matched and coded accurately

• Reconcile bank accounts within agreed timeframes

• Prepare and provide bank reconciliation reports to the Technical Specialist — Finance

• Investigate unmatched or unidentified transactions and escalate unresolved items promptly

▸ FBT & Reporting

• Review transactions to identify items with Fringe Benefits Tax (FBT) implications

• Maintain supporting records and documentation to substantiate FBT treatment

• Prepare and produce the monthly FBT report for the Finance Manager

▸ Records, Systems & Compliance

• File dockets and supporting documentation correctly in SharePoint in line with the organisation's filing conventions

• Maintain accurate, complete and audit-ready financial records, and provide information to support internal and external audits

• Work within the organisation's finance procedures, delegations and relevant legislative requirements, including GST and FBT

• Maintain confidentiality and integrity when handling sensitive financial and personal information

▸ Working Hours

Full-time, aligned to Western Standard Time (WST) business hours, 8am-4pm (Monday-Friday)

Required Experience

Demonstrated experience in a transactional finance role covering both accounts payable and accounts receivable

Experience entering and coding transactions to cost centres and job codes within an accounting system

Demonstrated experience completing bank reconciliations and preparing reconciliation reports

Required Skills

Working knowledge of GST and FBT treatment of business expenses

Proficiency with accounting software (MYOB) and Microsoft Office, including intermediate Excel skills

Experience using SharePoint or a comparable document management system for filing and record keeping

High level of accuracy and attention to detail, with the ability to meet recurring reporting deadlines

Ability to work independently with limited supervision, and communicate clearly with staff, suppliers and stakeholders

Current ABN, own equipment and appropriate insurances as required for a sub-contract engagement

Highly Desirable

Experience working in the not-for-profit, disability or community services sector

Experience with property or tenancy on-charging and cost recovery processes

Experience preparing monthly FBT reports for a finance manager or external accountant

Familiarity with grant and funding-based invoicing, claiming and acquittal processes