Executive Assistant to the General Counsel

Key responsibilities

Project Management/Strategic Support: 

Act as an administrative partner to the General Counsel and legal leadership team, proactively identifying priorities, roadblocks, and opportunities for efficiency. 

Manage and prioritize projects, including administrative support services such as budget administration, expense reports, planning and coordination of multiple presentations, document preparation, and maintenance of calendars. 

Coordinate board- and committee-related activities and legal team meetings, including schedules, meeting logistics and alignment with internal and external participants. 

Maintain confidential legal, compliance, and corporate governance information and handle sensitive matters with exceptional judgment and trustworthiness. 

Support compliance tracking, records maintenance, and internal legal process management as needed. 

Lead cross-functional coordination with legal, finance, HR, operations, communications, and other corporate functions to ensure priorities are executed accurately and on time. 

Gather information, organize data, and present options to facilitate informed decision-making by the General Counsel and senior legal leaders. 

Prepare and review executive presentations, memos, reports, legal and compliance-related materials, and board/committee documents while managing confidential matters with discretion and sound judgment. 

Support enforcement of billing guidelines, review of outside counsel accruals, and auditing of law firm invoices before GC approval.

Log, track, and route time-sensitive subpoenas & service of process matters. 

Travel and Event Planning 

Prioritize and manage the General Counsel's schedule to maximize productivity, responsiveness, and impact. 

Coordinate complex domestic and international travel, ensuring seamless logistics while coordinating with internal and external partners. 

Coordinate planning and execution of board and committee meetings, legal team meetings, executive and legal team offsites, and other high-impact engagements, including room setup, technology, catering, materials, attendee coordination, and follow-through. 

Stakeholder & Relationship Management: 

Facilitate communication with professionalism, urgency, and discretion to ensure General Counsel and governance priorities are executed. 

Serve as a polished and trusted point of contact for the Board of Directors, senior executives, internal teams, external counsel, advisors, and other external stakeholders. 

Exercise sound judgment when handling confidential communications, sensitive legal matters, and governance-related interactions. 

Qualifications

Bachelor's degree and 5+ years of executive C-Level support, or 10+ years of relevant experience. 

Experience supporting a General Counsel, Chief Legal Officer, Corporate Secretary, or other C-Suite level executive in a complex organization. 

Strong business acumen, with the ability to anticipate challenges and drive solutions with speed and accuracy. 

Tech-savvy mindset, with proficiency in Microsoft Office and Google Suite. 

Outstanding communication skills with the ability to influence and collaborate across all levels, including senior executives, board members, and external advisors. 

Proven ability to manage complex projects with multiple stakeholders, sensitive timelines, and competing deadlines. 

Strong attention to detail and ability to prioritize tasks effectively in a fast-paced environment. 

Polished executive presence, expedient follow-through, and the ability to represent the General Counsel's office with credibility and professionalism. 

Exceptional discretion, integrity, and judgment in handling confidential legal, compliance, and corporate governance information. 

Occasional travel in support of key company events and governance-related activities. 

Preferred 

Prior public company board support experience, including interaction with board directors and coordination of board meeting logistics.

Familiarity with board materials, board portals, legal department processes, compliance-related documentation, and records retention practices. 

Experience with Ironclad (or other CLM) and Legal Tracker (or similar e-billing software).

Benefits

• 100% Company-funded Health and dental and vision discount plan for employees and immediate family members.
• Life insurance.
• Phone finance, Headphone, home office equipment and wellness perks.
• 30 days of Christmas bonus
• 20 days paid Vacation
• 50% Vacation premium
• 13% Saving funds
• $2,000 MXN monthly grocery coupons
• $2,000 USD annual Co-working Travel perk
  
• $2,000 USD annual Professional Development perk
  
• Catered lunches