Billing Supervisor
•ExperianHybrid· 8h
💰 Finance⏰ Full-time📈 Mid Level📍 Heredia, Costa Rica
8h ago
Polycamcareers·about 12 hours ago
Why join Polycam?
Polycam's mission is straightforward: To make professional 3D capture effortless and accessible, empowering anyone to transform the physical world into digital workflows.
We’re building the future of imaging at a moment when 3D is becoming as fundamental as photography once did. Our focus is on delivering best-in-class 3D capture tools that are seamless, affordable, and collaborative—technology that removes friction and unlocks creativity rather than getting in the way.
We believe that when people are given exceptional tools, they build extraordinary things. That belief drives everything we do, from the products we ship to the way we work together as a team. If you’re excited by innovation, care deeply about craft, and want your work to shape how the world captures and understands reality, you’ll feel right at home at Polycam.
Polycam is a remote-first, Series A SaaS company building 3D capture and spatial computing tools. We have a team of ~38 people, operate with a high bar for accountability and financial discipline, and are navigating our path to operating cash flow positivity. We recently completed our first PwC audit and maintain our financial stack on QuickBooks, Ramp (AP and corporate cards), Gusto (HRIS), and Fathom (reporting and forecasting).
We need an experienced strategic finance contractor who can build and own an accurate, forward-looking financial model for Polycam from the ground up. Our current forecasting infrastructure lacks the rigor and cross-functional input required to support informed strategic decisions. This role exists to fix that.
This is not a bookkeeping role. This is not a CFO role. This is a hands-on role who can build a clean, assumption-driven forecast, collaborate with our Go-to-Market, Product, and Operations teams to ground it in reality, and maintain it on an ongoing basis.
Financial Model Build (Upfront - Substantial)
Cross-Functional Input Process
Fathom Integration and Maintenance
Communication and Accountability
Required
Strongly Preferred
Phase 1 - Model Build (Weeks 1–8, fixed price)
Polycam has existing financial forecasts, but confidence in their assumptions and methodology is low. The first priority is a rapid assessment of what exists - not a blank-slate rebuild for its own sake, but an honest evaluation of what can be preserved, what must be reworked, and where the gaps are. From there, the modeler will gather validated inputs from GTM, Product, HR, and Operations; pressure-test assumptions; and produce a rebuilt or substantially revised model with documented logic. We expect this phase to take approximately 6–8 weeks depending on the complexity of existing materials and availability of stakeholders.
This phase is scoped as a fixed-price engagement, estimated off ~30–40 hrs/month, rather than open-ended hourly billing. Payment is tied to two milestones:
This ties payment to checkable deliverables rather than hours logged, and gives us an early signal at Milestone 1 if the engagement is stalling.
Phase 2 - Ongoing Maintenance (retainer, est. 10–15 hrs/month)
Once the model is validated and live in Fathom, the engagement shifts to a straightforward monthly retainer covering actuals review, assumption refresh, variance commentary, and forecast update. Quarterly deep-dives (est. 20–25 hrs) to align with board prep cycles and investor reporting are billed separately, outside the retainer. The modeler is expected to flag material deviations proactively and come with a recommended response - not wait to be asked.
Horizon & Meetings
The right person for this role will move quickly to establish credibility with our executive team and investors. Within 90 days, we expect a validated model with three scenarios, uploaded to Fathom, that our CEO can present with confidence. You will be known for accuracy, accountability, and speed of communication.
We are not looking for a consultant who produces a deliverable and disappears. This is an ongoing relationship with a company that takes its financial health seriously and wants a trusted modeler in its corner.
This is a fractional/contract position, with an hourly pay of $65–$85/hour. We take into consideration an individual's background and experience in determining final salary; therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience.
At Polycam, we're committed to the health and well-being of our team! For all full-time employees, we offer comprehensive medical, dental, vision, and life insurance to support your health and peace of mind. Maximize your benefits with both Health and Dependent Care FSAs for added tax savings. While we currently don’t offer a company match, we do provide a 401(k) plan through Guideline to help you plan for a secure and bright future.
We also offer a flexible PTO policy so you can maintain a healthy work-life balance, and one Monday each quarter, the whole company takes the day off to recharge. Enjoy flex-time working hours to fit your schedule and 12 weeks of parental leave to support you during life's important moments.
We’re invested in your growth—enjoy $1,500 annually to spend on certifications, courses, training, and more! Plus, we keep things engaging with in-person team-specific meetups, conferences, and biannual field trips to unique sites across the nation. Join us and thrive with Polycam!
This job description is just the starting point! It’s not an exhaustive list of every task, duty, or responsibility you'll handle. Things change, and so might your role. We’ll keep you on your toes with new challenges and opportunities.
This role involves extended periods of sitting at a desk and working on a computer.
Equal Opportunity Employer
At Polycam, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, and perspectives. Polycam is an equal opportunity employer and does not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected status.
If you need accommodations during the application or interview process, please let us know—we’re here to support you.