Position Overview
We are seeking a highly detail-oriented Accounting & Admin to support insurance accounting operations, commission reconciliation, carrier payments, and month-end reporting. This role plays a critical part in ensuring accuracy across direct bill and agency bill reconciliations, commission tracking, trust accounting, and financial reporting.
The ideal candidate has experience in insurance accounting (highly preferred) is comfortable working in EPIC, and can manage complex workflows involving carriers, brokers, producers, vendors, and finance partners.
Key Responsibilities
Direct Bill Reconciliation (Download & Non-Download)
Download Reconciliation
- Verify commission amounts against payments received
- Validate PR/BR commission percentages
- Import transactions into EPIC and reconcile
- Associate carrier payments accurately
Non-Download Reconciliation
- Pull carrier statements from carrier portals or email
- Verify receipt of carrier payments
- Record statements in reconciliation logs
- Associate payments in EPIC
- Attach statements to carrier records in EPIC
- Save copies of statements in the Commission folder
Receipts & Trust Accounting
- Record carrier payments based on bank register activity
- Track and record vendor and client payments
- Maintain trust account activity in Excel
- Record finance funding as CFIN on client accounts
- Update trust Excel sheets for all funding activity
Disbursements
- Record carrier, vendor, and client disbursements
- Identify and record missing disbursements (e.g., auto-payments) using bank registers
Payroll Entries
- Prepare payroll journal entries on the 7th and 22nd of each month, including:
- Salaries
- Payroll taxes
- Insurance
- 401(k) contributions
Finance Contracts
- Issue new and renewal finance contracts for Marketing and Senior Account Managers
- Submit signed contracts for funding
- Request Accounts Payable for finance contracts
- Attach signed finance contracts and follow up with finance companies for funding
Agency Bill & Client Invoicing
- Invoice clients based on carrier invoices and quotes
- Support agency bill and RP invoicing workflows
- Collaborate with Senior Account Managers on billing items
- Set up agency bill reconciliations for CPA review
Daily Accounting Activities
- Follow up with Senior Account Managers on unpaid invoices
- Attach paid vendor receipts in EPIC
- Resolve missing lines in EPIC downloads
- Track down missing carrier invoices and attach to carrier records
- Follow up on missing documentation required for reconciliation
Broker / Producer Commission Processing (BR/PR)
- Pull commission reports for brokers and producers
- Reconcile broker accounts
- Prepare commission data for payment processing
SIAA Monthly Reporting
- Print reconciled Agency Bill and Direct Bill statements from EPIC
- Save documentation in SIAA folders
- Record premium and commission data on the SIAA website
- Process SIAA payments
- Email SIAA commission statements
Month-End & Year-End Support
- Follow up with carriers on missing commission statements
- Resolve discrepancies between statements and payments
- Prepare monthly reports with Controller
- Assist CPA with year-end reporting and required journal entries
Vendor Management
- Attach vendor invoices in EPIC
- Process vendor payments
- Attach payment receipts
Agency Licensing
- Monitor Sircon monthly for state license renewals
- Ensure timely renewal and compliance
Qualifications
- Experience in insurance accounting or agency operations (highly preferred)
- Strong working knowledge of Applied EPIC (highly preferred)
- Excellent attention to detail and reconciliation skills
- Experience handling commissions, trust accounting, and carrier statements
- Comfortable working with Excel for tracking and reporting
- Strong follow-up and organizational skills
- Ability to manage recurring deadlines and high-volume transactions
