About the Role:
We are seeking a highly organized and detail-oriented Event Coordinator to join our team. In this role, you will be responsible for managing and coordinating various aspects of client events, ensuring seamless execution and high-quality deliverables. The ideal candidate is proactive, tech-savvy, and has excellent communication skills. You will work closely with internal teams and clients to ensure all event-related tasks are completed efficiently and to the highest standards.
This is a 100% Remote work
Night Shift- EST
$6/hr
Full time
Key Responsibilities:
Daily Tasks:
- Account Management:
- Log in to and manage multiple accounts, including Slack, Asana, Gmail, and Google Drive.
- Monitor and respond to emails across 15+ client inboxes within 24 hours (preferably within 3 hours).
- Event Coordination:
- Prepare and send daily outgoing emails, including registration updates and event reminders.
- Update client event campaigns with event details, client SOP information, and upcoming meeting notes.
- Review events happening 30, 60, and 90 days out, as well as active and pending events.
- Complete event masters for all assigned clients' upcoming events.
- Quality Control:
- Review all client event websites, microsites, forms, and mobile views for accuracy.
- Ensure event details match the event master, including company name, event name, dates, times, location, and branding.
- Verify spelling, grammar, and links on all deliverables.
- Test registration forms, ensuring required fields (name, email, company, phone number) are included.
- Team Collaboration:
- Coordinate with project managers, sales teams, and HR to ensure smooth event execution.
- Attend client meetings, take detailed minutes, and follow up on action items.
- Assign tasks in Asana and ensure all tasks are completed on time.
- File Organization:
- Organize Google Drive files for each client and event, applying naming standards consistently.
- Save and link invitation files (PDF and PNG) in the event master.
Qualifications:
- Experience: 2+ years of experience in event coordination, project management, or a similar role.
- Skills:
- Proficiency in Slack, Asana, Gmail, Google Drive, Wix, Canva, Zoom, and Slicktext is a plus.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and accuracy in managing multiple tasks.
- Ability to work independently and proactively in a remote environment.
- Attributes:
- Proactive problem-solver with a "can-do" attitude.
- Comfortable working in a fast-paced, dynamic environment.
- Reliable and tech-savvy, with minimal connectivity issues.
