Proposals Manager

About Zūm:

Who You Are:

The Proposal Manager works within our proposal team, reporting to the Senior Director, Proposals managing the entire proposal lifecycle including maintaining schedules, organizing resources, coordinating inputs and reviews, ensuring bid strategy implementation, ensuring compliance, resolving internal team issues, and providing process leadership to facilitate partnerships with schools and districts throughout the country. This position works closely with the entire proposal team, and requires someone who is flexible and willing to pitch in to help wherever it is needed during busy times.

What You'll Do:

Ensure team successfully submits high quality, compliant, compelling proposals on time

Manage, create, and submit a variety of proposal materials, supporting the entire lifecycle of the process, from scheduling kick off calls to creating first drafts to submitting the proposal

Facilitate case-specific proposal response strategies, tasks list, timeline, and work plan

Partner with sales to develop and refine proposal response strategy

Ensure full compliance to RFX, outline, checklist, and proposal milestones

Finesse final documents to reflect a nuanced and targeted response to the specific sales opportunity demonstrating an understanding of the opportunity and the prospective client’s needs

Oversee production of final proposals (formatting, technical editing, and reproduction)

Achieve 100% on-time submission rate for RFXs

Edit proposals and related documents for completeness and compliance with editorial standards and RFX requirements

Maintain consistent product messaging and updated product language and data

Provide support for creating sales proposals, presentations, contracts, grants, research studies, white papers, and/or marketing collateral

Develop a deep understanding of Zum services and what sets us apart from the competition

Work closely with the entire proposal team and pitch in to help wherever it is needed during busy times

What You Bring To Zūm:

5+ years experience in managing proposal process, specifically for K-12 schools, districts, and education agencies

Demonstrated success in responding to education/transportation organization RFXs

BA/BS required

APMP Foundation Certification Required (APMP Practitioner Certification Preferred)

Experience with: 

Deltek (GovWin), GovSpend, Navigator, RFP Schoolwatch

Adobe InDesign and Adobe Acrobat Professional 

Google Suite: Gmail, Google Drive, Google Hangouts, and Google Docs and Sheets

Microsoft Office Professional (Excel, PowerPoint, Word) 

Team Player 

Manage and deliver multiple proposals simultaneously and on time

Strong project management skills

Work with cross-functional teams

Work independently with minimal direction and high visibility

Pay high attention to detail and follow-through reliably