As a Talent Acquisition Coordinator, you will play a key role in supporting and stabilizing recruitment service within our HR Shared Service Center in Katowice you will be responsible to manage key stages of the hiring life cycle for assigned countries and business lines, acting as a trusted partner to Hiring Managers, and HR stakeholders.

Your main responsibilities will include:

• Manage selected stages of the full recruitment lifecycle, from requisition creation in the ATS to offer preparation and onboarding coordination
• Coordinate interviews between candidates, recruiters, hiring managers, and panel members
• Manage interview calendars and meeting logistics across multiple time zones
• Send interview confirmations, reminders, and follow-up communications to candidates
• Arrange travel and accommodations for candidates when required
• Maintain accurate candidate records within the Applicant Tracking System (ATS)
• Update candidate statuses and ensure data integrity throughout the recruitment lifecycle
• Generate regular recruitment reports, dashboards, and hiring metrics (KPIs, SLAs) to support decision-making
• Assist with job posting management across internal and external platforms
• Prepare and process recruitment and onboarding documentation in line with local labor law requirements
• Coordinate background checks and ensure full compliance with GDPR regulations
• Serve as a primary administrative point of contact, responding to inquiries from candidates and stakeholders in a timely and professional manner
• Ensure all communications reflect a positive employer brand and an exceptional candidate experience
• Support continuous improvement and standardization of recruitment processes, especially during the transition to the HR Shared Services Center
• Identify process inefficiencies and proactively propose improvements to enhance operational effectiveness
• Act as a Subject Matter Expert (SME) for recruitment processes and maintain up-to-date process documentation (SOPs)
• Maintain strict confidentiality of candidate and company information and assist with audits

Your profile:

• 1–3 years of administrative, HR, recruiting coordination, or talent acquisition support experience
• Fluent english (minimum B2/C1 level) and other european language: german, dutch, french, spanish (minimum C1 level)
• Experience working with Applicant Tracking Systems (ATS) and HRIS platforms (e.g., Workday, SmartRecruiters)
• Strong organizational and time-management skills with exceptional attention to detail and accuracy
• Excellent written and verbal communication abilities to work with stakeholders across different levels of the organization
• Ability to work independently and take ownership of assigned processes
• Proficiency with Microsoft Office Suite (especially Outlook and Excel) and scheduling tools
• Ability to handle confidential and sensitive personal data with discretion
• Organized, dependable, and process-oriented mindset
• Collaborative, responsive, and calm under pressure
• Strong administrative and operational focus

Nice to have:

• Bachelor’s degree or equivalent work experience preferred.
• Previous experience in a corporate, Shared Services Center (SSC), or international environment is a strong advantage

Our Offer:

• Full training for the role
• Variety of development opportunities in an international environment within a fast-growing SSC company
• Employment contract 
• Hybrid work model (2-3 times per week from office located in Katowice)
• Comprehensive onboarding and continuous support from experienced colleagues at every stage of your career
• Extensive benefits package, including:
  • Private medical care (Medicover)
  • Group insurance
  • Access to the Medicover Benefits platform
  • Co-financing of the Medicover Sport card
  • Language course subsidy
  • Additional leave for volunteering
  • Subsidy for glasses
• Training platform and a wide range of specialized internal and external courses delivered by qualified experts
• Employee Referral Program rewarding recommendations of new talent
• Opportunities to participate actively in charitable initiatives supporting local communities and organizations
• Office conveniently located near 3 Stawy shopping mall in Katowice
• Dedicated employee parking