Purpose of the Role

The GBS Administrative Assistant plays a key role in ensuring a well-organized, highly efficient, and positive working environment. Acting as the organizational backbone for the GBS team, this position supports the department on a day-to-day basis and contributes to ongoing process improvement and operational excellence.

Key Responsibilities

• Provide day-to-day administrative support for the GBS team.
• Coordinate calendars, meetings, rooms, visitors, and internal logistics.
• Act as a point of contact for internal stakeholders on administrative topics.
• Support onboarding activities (accesses, documentation, coordination with HR/IT).
• Manage documentation, filing, and internal records.
• Coordinate with internal departments (Finance, HR, Procurement, Facilities).
• Support day-to-day office needs by managing supplies (e.g., coffee machine, shared materials) and ensure the office is properly equipped so the team can work comfortably.
• Support purchase orders, invoices, and follow-ups with finance teams.
• Prepare simple reports, lists, and presentations when required.
• Actively contribute to a well-organized, efficient team environment by identifying and supporting process improvements and best practices.
• Support simple finance tasks (e.g., invoice checks and data entry).

Qualifications & Skills

• Vocational training or a degree in Administration/Business, with experience in operations or administrative support in a corporate/international environment.
• Strong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively.
• MS Office (Outlook, Excel, Word); SAP is a plus.
• Fluent Spanish and English; strong communication with stakeholders

 

Key Competencies:

• Adaptability and teamwork: thrives in a fast-paced, multicultural environment and collaborates cross-functionally
• Strong organizational and time management skills
• Problem-solving and solution-oriented mindset

• We kindly ask you to apply in English.
• 4 days at the office are required. (From Monday to Thursday) 1 day per week working remotely. 

 

Por Syntegon y sus subsidiarias, la diversidad es una preocupación clave. Exclusivamente promovemos un ambiente donde todos los empleados, independientemente de su género, edad, origen, religión, orientación sexual, identidad de género o necesidades especiales, sean tratados de manera equitativa. Si esta oferta de trabajo utiliza únicamente la forma masculina, es por razones de legibilidad y se refiere a individuos de todos los géneros.